Office Coordinator
3 weeks ago
Position Title: Administrative Assistant
Reports To: Director of HR
Position Summary
CandyCo LLC is seeking an Administrative Assistant to enhance our operations at the Lindon office. This role is pivotal in ensuring a welcoming environment for all visitors and maintaining efficient office processes. The ideal candidate will possess strong administrative capabilities and a proactive approach to supporting various functions within the organization.
Key Responsibilities
- Manage visitor check-ins and handle incoming phone communications, ensuring timely responses to inquiries.
- Assist in coordinating interviews and preparing necessary documentation.
- Generate identification badges for both temporary and permanent staff.
- Perform clerical tasks such as photocopying, mailing, scanning, and emailing documents.
- Maintain a tidy and organized workspace, adhering to safety and cleanliness standards.
- Support general housekeeping duties, ensuring common areas are well-stocked and presentable.
- Exhibit a willingness to assist colleagues and take on additional responsibilities as needed.
- Respond to customer service inquiries via email with professionalism and courtesy.
- Keep accurate records for HR and customer service functions.
- Carry out other related tasks as assigned.
Qualifications
- Proficient in computer applications, including Microsoft Office Suite and email platforms.
- Ability to thrive in a fast-paced environment, demonstrating energy, attention to detail, and a positive demeanor.
- Familiarity with safety protocols and procedures.
- Seeking candidates interested in long-term employment.
- Bilingual proficiency in English and Spanish is advantageous.
Work Environment
- Flexibility to work various shifts as required.
- Availability for overtime, including weekends and holidays.
- Capability to stand and walk for extended periods.
Physical Requirements
- Must wear non-slip footwear.
- Compliance with hygiene standards, including hair restraints if necessary.
- Ability to lift up to 50 pounds consistently without assistance.
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