Office Coordinator

3 weeks ago


Lindon, Utah, United States CandyCo LLC Full time
Job Overview

Position Title: Administrative Assistant

Reports To: Director of HR


Position Summary

CandyCo LLC is seeking an Administrative Assistant to enhance our operations at the Lindon office. This role is pivotal in ensuring a welcoming environment for all visitors and maintaining efficient office processes. The ideal candidate will possess strong administrative capabilities and a proactive approach to supporting various functions within the organization.


Key Responsibilities

  • Manage visitor check-ins and handle incoming phone communications, ensuring timely responses to inquiries.
  • Assist in coordinating interviews and preparing necessary documentation.
  • Generate identification badges for both temporary and permanent staff.
  • Perform clerical tasks such as photocopying, mailing, scanning, and emailing documents.
  • Maintain a tidy and organized workspace, adhering to safety and cleanliness standards.
  • Support general housekeeping duties, ensuring common areas are well-stocked and presentable.
  • Exhibit a willingness to assist colleagues and take on additional responsibilities as needed.
  • Respond to customer service inquiries via email with professionalism and courtesy.
  • Keep accurate records for HR and customer service functions.
  • Carry out other related tasks as assigned.

Qualifications

  • Proficient in computer applications, including Microsoft Office Suite and email platforms.
  • Ability to thrive in a fast-paced environment, demonstrating energy, attention to detail, and a positive demeanor.
  • Familiarity with safety protocols and procedures.
  • Seeking candidates interested in long-term employment.
  • Bilingual proficiency in English and Spanish is advantageous.

Work Environment

  • Flexibility to work various shifts as required.
  • Availability for overtime, including weekends and holidays.
  • Capability to stand and walk for extended periods.

Physical Requirements

  • Must wear non-slip footwear.
  • Compliance with hygiene standards, including hair restraints if necessary.
  • Ability to lift up to 50 pounds consistently without assistance.
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