Administrative Coordinator

1 month ago


Westlake, Ohio, United States EverStaff Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to support our sales leadership team. The ideal candidate will have a minimum of 3 years of administrative experience and a bachelor's degree.

Responsibilities

* Develop and manage a comprehensive database of contacts, organizations, and events for current and prospective clients.
* Provide regular updates on prospective client engagement and outreach initiatives, with weekly, monthly, and quarterly reports.
* Assist with the planning, coordination, and registration for tradeshows and conferences.
* Schedule and support client demonstrations.
* Prepare, edit, and proofread proposals, bid documents, marketing materials, and responses to government bids (RFPs).
* Provide administrative support to sales leadership, including meeting scheduling and project timeline management.

Qualifications

* Bachelor's degree.
* A minimum of 3 years of administrative experience supporting an executive-level manager or team.
* Highly organized and detail-oriented, with strong presentation skills.
* Excellent written and verbal communication skills, with the ability to engage effectively at all organizational levels.
* Proficient in Microsoft Office, particularly Excel, Outlook, Teams, and PowerPoint.
* Capable of working both independently and collaboratively.
* Able to meet deadlines and thrive under pressure.
* Skilled at managing multiple tasks in a dynamic, fast-paced environment.
* Adaptable and eager to take on new responsibilities as team objectives evolve.
* Positive, results-oriented, and collaborative attitude.

EverStaff is an equal opportunity employer and welcomes applications from all qualified candidates.

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