Office Administrative Assistant
5 days ago
People Architects is excited to partner with a Westlake Village, California based client seeking their newest member, an Office and Finance Administrative Assistant, to join their team
As the Office/Finance Assistant, you will perform diverse duties and administrative functions requiring confidentiality, initiative and sound decision-making. This role requires a proactive, adaptable, and professional individual who can seamlessly handle a variety of tasks, from general office duties to more specialized financial support.
Responsibilities:
Manage calendars and schedule meetings.
Answer and direct phone calls.
Greet clients and visitors.
Order office supplies and maintain inventory.
Prepare meeting rooms for meetings, including setting up refreshments.
File physical and digital documents.
Keep the kitchen clean, wash dishes as needed.
Manage and coordinate with office building management as needed.
Assist with basic financial tasks, such as data entry and spreadsheet formatting.
Help with tax planning and calendar management.
Interact with brokers and insurance providers to complete applications and gather information.
Assist with the preparation of financial reports, as needed.
Organize and maintain financial records.
Run software and facilitate weekly team meetings.
Coordinate and oversee third-party IT to ensure systems are up-to-date and glitches are resolved and find solutions to improve IT setup (e.g., better TV for Zoom, better camera for Zoom).
Qualifications (Required and Preferred)
Integrity, transparency, and honesty.
Ability to maintain confidentiality, and exercise discretion at all times.
Strong professional presence, polished and refined; a consummate professional.
Ability to navigate ambiguity.
Ability to manage multiple projects, and deliver a high‐quality.
Bachelor's degree or equivalent experience.
Strong organizational and time management skills.
Proficiency in Microsoft Office Suite, especially Excel.
Excellent communication and interpersonal skills.
Ability to multitask and prioritize tasks effectively.
Detail-oriented with a high degree of accuracy.
A positive and proactive attitude.
Willingness to learn and adapt to new tasks and technologies.
Ability to quickly process information
Experience in a family office or wealth management firm.
Basic understanding of financial concepts and terminology.
We are committed to a diverse and inclusive workplace. People Architect and our clients are equal opportunity employers and do not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. Applicants for employment with any of People Architect’s clients will ever be asked to provide money (even if reimbursable) as part of the job application or hiring process.
*no external agencies/3rd parties.
-
westlake village, United States People Architects Full timePeople Architects is excited to partner with a Westlake Village, California based client seeking their newest member, an Office and Finance Administrative Assistant, to join their team!As the Office/Finance Assistant, you will perform diverse duties and administrative functions requiring confidentiality, initiative and sound decision-making. This role...
-
westlake village, United States People Architects Full timePeople Architects is excited to partner with a Westlake Village, California based client seeking their newest member, an Office and Finance Administrative Assistant, to join their team!As the Office/Finance Assistant, you will perform diverse duties and administrative functions requiring confidentiality, initiative and sound decision-making. This role...
-
Branch Office Administrator
1 month ago
Westlake Village, United States Edward Jones Full timeWould you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...
-
Administrative Assistant Office Manager
4 weeks ago
Greenwood Village, United States TRIMBLE & ASSOCIATES Full timeOffice Manager / Administrative Assistant – Awesome Team – Fun and Friendly Environment! Great opportunity to join a small but very successful CPA firm dedicated to providing exceptional service to their clients. They pride ourselves on their team environment and commitment to excellence. They are currently seeking an organized and proactive Office...
-
Administrative Assistant Office Manager
4 weeks ago
Greenwood Village, United States Trimble & Associates, Inc. Full timeOffice Manager / Administrative Assistant – Awesome Team – Fun and Friendly Environment!Great opportunity to join a small but very successful CPA firm dedicated to providing exceptional service to their clients. They pride ourselves on their team environment and commitment to excellence. They are currently seeking an organized and proactive Office...
-
Administrative Assistant Office Manager
1 month ago
Greenwood Village, United States Trimble & Associates, Inc. Full timeOffice Manager / Administrative Assistant – Awesome Team – Fun and Friendly Environment!Great opportunity to join a small but very successful CPA firm dedicated to providing exceptional service to their clients. They pride ourselves on their team environment and commitment to excellence. They are currently seeking an organized and proactive Office...
-
Insurance Administrative Assistant
3 days ago
Westlake Village, California, United States JVRC Insurance Full timeJob SummaryWe are a reputable Commercial Insurance Agency seeking a highly skilled and organized full-time Administrative Assistant to join our Westlake Village team. The ideal candidate will possess excellent communication skills, be proficient in processing certificates of insurance, and have experience with multi-line phone systems.About UsJVRC Insurance...
-
Administrative Assistant
1 week ago
Westlake, United States EverStaff Full timeJob DescriptionEverstaff is seeking an experienced Administrative Assistant for a reputable company in the Westlake, OH area!Responsibilities:- Develop and manage a comprehensive database of contacts, organizations, and events for current and prospective clients.- Provide regular updates on prospective client engagement and outreach initiatives, with weekly,...
-
Administrative Assistant
1 month ago
Westlake, United States EverStaff Full timeJob DescriptionEverstaff is seeking an experienced Administrative Assistant for a reputable company in the Westlake, OH area!Responsibilities: - Develop and manage a comprehensive database of contacts, organizations, and events for current and prospective clients. - Provide regular updates on prospective client engagement and outreach initiatives, with...
-
Administrative Assistant Office Manager
1 month ago
Greenwood Village, CO, United States Trimble & Associates, Inc. Full timeOffice Manager / Administrative Assistant – Awesome Team – Fun and Friendly Environment!Great opportunity to join a small but very successful CPA firm dedicated to providing exceptional service to their clients. They pride ourselves on their team environment and commitment to excellence. They are currently seeking an organized and proactive Office...
-
Administrative Support Specialist
1 week ago
Westlake Village, California, United States Securitas Inc. Full timeAdministrative Services Clerk Job SummaryThe ideal candidate for this role will have excellent communication and organizational skills, as well as the ability to work independently with minimal supervision. They will also possess a keen attention to detail and great customer service skills.Key Responsibilities:Operate equipment to print and produce company...
-
Branch Office Administrator
1 month ago
Westlake, United States Edward Jones Full timeWould you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...
-
Branch Office Administrator
1 week ago
Westlake, United States Edward Jones Full timeWould you call yourself a relationship builder, a problem solver or a critical thinker? If you answered yes, we need you on our team.At Edward Jones, we are very intentional in calling our field associates branch teams. Most of our teams are two or three people, and in a Branch Office Support Professional role, you are a critical member of that team along...
-
Administrative Assistant III
1 week ago
Westlake Village, United States UCLA Health Full timeGeneral Information Press space or enter keys to toggle section visibility Work Location: Westlake Village, USA Onsite or Remote Fully On-Site Work Schedule Monday - Friday, 2:30pm - 11:00pm Posted Date 11/12/2024 Salary Range: $29.42 - 42.14 Hourly Employment Type 2 - Staff: Career Duration Indefinite Job # 20555 Primary Duties and...
-
Administrative Assistant
1 week ago
Bay Village, United States Howard Hanna Full timeAdministrative Assistant Location: Bay Village, OH Summary: The Administrative Assistant works closely with the Sales Manager to focus on certain agent and branch functions in order to provide necessary support to the agents and branch to create a more effective and efficient branch operation. * This is a full time 40 hour per week position- paying...
-
Administrative Specialist, Level 1
1 month ago
Westlake Village, United States CorpNet Full timeCompensation: $17-$18 per hourLocation: Westlake Village, CA Are you detail-oriented, reliable, and ready to start your career in a role where quality and client satisfaction take center stage? If so, CorpNet’s Administrative team may be the right fit for you!About UsCorpNet is a trusted service provider in business incorporation, LLC filings, and...
-
Administrative Specialist, Level 1
1 month ago
westlake village, United States CorpNet Full timeCompensation: $17-$18 per hourLocation: Westlake Village, CA Are you detail-oriented, reliable, and ready to start your career in a role where quality and client satisfaction take center stage? If so, CorpNet’s Administrative team may be the right fit for you!About UsCorpNet is a trusted service provider in business incorporation, LLC filings, and...
-
Administrative Specialist, Level 1
4 weeks ago
Westlake Village, United States CorpNet Full timeCompensation: $17-$18 per hourLocation: Westlake Village, CA Are you detail-oriented, reliable, and ready to start your career in a role where quality and client satisfaction take center stage? If so, CorpNet’s Administrative team may be the right fit for you!About UsCorpNet is a trusted service provider in business incorporation, LLC filings, and...
-
Administrative Assistant
1 week ago
Elk Grove Village, United States Per Sé Group, Inc. Full timeAs an administrative assistant, you' re a person who can make it all happen. You' re the one scheduling the big meetings, getting the critical documents to the right people at the right time, and you' re the one maintaining the order that the company Administrative, Assistant, Administrative Assistant, Staffing, Systems, Office
-
Administrative Assistant Coordinator
5 days ago
Middlebury (village), Vermont, United States Middlebury College Full timeJob SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to the Dean and staff of International Programs. This part-time position involves providing critical tasks, hiring, training, and supervising student Office Assistants.About the RoleProvides administrative support to the Dean and...
