Receptionist and Administrative Coordinator

2 weeks ago


Kissimmee, Florida, United States Wells Concrete Full time
Job Overview

PRIMARY DUTIES AND RESPONSIBILITIES:

· Manage and direct all incoming communications and welcome visitors.

· Organize and categorize inventory and shipping documentation.

· Input shipping records into the digital system.

· Procure office supplies and other necessary items.

· Dispose of outdated accounts payable documents securely.

· Open and sort daily mail.

· Prepare and coordinate daily shipping via UPS.

· Arrange catering and setup for meetings.

· Provide backup support for Accounts Payable functions.

· Ensure safety equipment is available for guests.

· Assist in the recruitment process for job candidates.

· Offer administrative assistance to management (including copying, mailing, and cleaning tasks).

· Book accommodations for company personnel.

· Receive, digitize, and organize daily equipment inspection reports.

· Assign vendor codes to incoming invoices.

· Post accounts payable transactions to AS400 on a daily basis.

· Review vendor statements to maintain current accounts.

· Reconcile purchase orders with invoices.

· Digitally archive invoices daily.

· Conduct weekly checks on purchase orders with and without invoices.

EDUCATIONAL BACKGROUND, SKILLS, AND REQUIRED QUALIFICATIONS:

· Preferred: College education, though not mandatory.

· Strong interpersonal communication skills.

· Highly organized with the ability to meet deadlines.

· Proficient in Microsoft Office Suite.

· Familiarity with AS 400/Infinium accounting software.

· Experience with online travel booking platforms.

· Bilingual proficiency in English and Spanish is preferred.

PHYSICAL DEMANDS/ADA ESSENTIAL FUNCTIONS:

· Ability to sit for extended periods while working at a desk and on a computer.

· Must be capable of sitting, standing, walking, kneeling, bending, reaching, climbing stairs, squatting, grasping, and twisting for prolonged durations.

· Required to wear personal protective equipment such as steel-toe boots, hard hats, safety glasses, and hearing protection in designated areas.

WORK ENVIRONMENT:

This role is primarily situated in an indoor office setting.

This position outline identifies key responsibilities and performance expectations. It does not encompass all specific tasks that an employee may be required to perform. Employees are expected to follow any additional job-related instructions and perform duties as assigned by their supervisor.

Wells Concrete is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, gender identity, disability, or protected Veteran status.

Wells participates in E-Verify and will provide the federal government with your I-9 Form information to confirm you are authorized to work in the U.S.



  • Kissimmee, Florida, United States NiteLines USA, Inc. Full time

    NiteLines USA, Inc.Position: Administrative Assistant / ReceptionistRole Overview:As an Office and Administrative Support Worker at NiteLines USA, you will be responsible for a variety of essential tasks that ensure the smooth operation of our office environment. Your duties will include:Office Management: Oversee daily office functions, including managing...


  • Kissimmee, Florida, United States NiteLines USA, Inc. Full time

    NiteLines USA, Inc.Position: Administrative Assistant / ReceptionistRole Overview:As an Office and Administrative Support Worker at NiteLines USA, you will be responsible for a variety of essential tasks that ensure the smooth operation of our office environment. Your duties will include:Office Management: Oversee daily office functions, including managing...


  • Kissimmee, Florida, United States Wells Concrete Full time

    Job OverviewPRIMARY DUTIES AND RESPONSIBILITIES:· Manage and direct all incoming communications and welcome visitors.· Process and categorize inventory and shipping documentation.· Input shipping data into the organizational system.· Procure office supplies and miscellaneous items as needed.· Dispose of outdated accounts payable records and journal...


  • Kissimmee, Florida, United States Wells Concrete Full time

    Job OverviewPRIMARY DUTIES AND RESPONSIBILITIES:· Manage and direct all incoming phone calls and greet visitors with professionalism.· Code and maintain inventory and shipping documentation.· Input shipping records into the computer system accurately.· Procure office supplies and handle miscellaneous purchases.· Securely dispose of outdated accounts...


  • Kissimmee, Florida, United States Wells Concrete Full time

    Job OverviewKEY RESPONSIBILITIES:· Manage and direct all incoming phone calls and welcome visitors.· Organize and code inventory along with shipping documentation.· Input shipping tickets into the company’s database.· Procure office supplies and other necessary items.· Dispose of outdated accounts payable invoices and journal entries securely.· Open...


  • Kissimmee, Florida, United States E-Solutions INC Full time

    Job OverviewPosition Summary: The Administrative Coordinator plays a crucial role in ensuring customer satisfaction by assisting with order placements and addressing inquiries related to the company. This position is essential in maintaining positive relationships with clients and ensuring their needs are met effectively.Key Responsibilities: - Manage...


  • Kissimmee, Florida, United States E-Solutions INC Full time

    Job OverviewThe Administrative Coordinator plays a vital role in ensuring customer satisfaction and operational efficiency at E-Solutions INC. This position is dedicated to assisting clients with their order placements and addressing any inquiries related to our services.Key Responsibilities:Facilitate customer order entries and manage inquiries...


  • Kissimmee, Florida, United States NiteLines USA, Inc. Full time

    Position Overview:As an integral part of NiteLines USA, Inc., the Office and Administrative Support Worker plays a crucial role in ensuring smooth daily operations. Key Responsibilities:Office Management: Oversee and coordinate daily office functions, including handling incoming calls, scheduling meetings, and managing inventory of office supplies.Document...


  • Kissimmee, Florida, United States WELLS Full time

    KEY RESPONSIBILITIES: Manage and direct all incoming communications and welcome visitors effectively. Maintain inventory of codes and keys, along with processing shipping documentation. Input shipping tickets into the electronic system accurately. Procure office supplies and other necessary items. Securely dispose of outdated accounts payable documents and...


  • Kissimmee, Florida, United States Mayfair Pet Hospital - Kissimmee, FL Full time

    Job SummaryWe are seeking a compassionate and organized Veterinary Receptionist to join our team at Mayfair Pet Hospital in Kissimmee, FL. As a key member of our front office staff, you will be responsible for providing exceptional customer service, managing patient flow, and maintaining a clean and welcoming environment.Key ResponsibilitiesClient Relations:...


  • Kissimmee, Florida, United States NDM Hospitality Services Full time

    Location: Kissimmee, FL, USA Employment Type: Hourly, Full Time Benefits: Comprehensive benefits package including 401k, Paid Time Off, Medical, Dental, Vision, and Life Insurance. We are excited to announce an opening for a Sales Coordination Specialist to become a vital part of our team at NDM Hospitality Services in Kissimmee, FL. The Sales Coordination...


  • Kissimmee, Florida, United States Nitelines USA, Inc Full time

    Position Overview:As an integral part of our team at Nitelines USA, Inc, the Office and Administrative Support Workers, All Other will play a crucial role in ensuring the smooth operation of our office environment.Key Responsibilities:1. Deliver comprehensive program information to clients.2. Manage document processing tasks including copying, scanning, and...


  • Kissimmee, Florida, United States Nitelines USA, Inc Full time

    Position Overview:As an integral part of our team at Nitelines USA, Inc, the Administrative Support Specialist will play a vital role in ensuring smooth office operations and providing exceptional service to our clients.Key Responsibilities:1. Deliver program information to clients effectively.2. Manage document processing including copying, scanning, and...


  • Kissimmee, Florida, United States Wells Full time

    About UsWells is a prominent financial services organization committed to empowering our clients, communities, and team members to achieve their utmost potential through expert guidance and resources. We offer a comprehensive range of services including commercial banking, private banking, consumer finance, small business solutions, wealth management, retail...


  • Kissimmee, Florida, United States Orlando Family Physicians Full time

    Job SummaryThe Patient Care Coordinator Lead is a key member of the Orlando Family Physicians team, responsible for ensuring a seamless and efficient patient experience. This role requires a strong leader who can manage the front office operations, provide exceptional customer service, and maintain a high level of productivity.Key Responsibilities:Front...


  • Kissimmee, Florida, United States Nitelines USA, Inc Full time

    Position Overview:As an integral part of our team at Nitelines USA, Inc, the Office and Administrative Support Workers, All Other will be responsible for a variety of essential tasks that facilitate smooth operations within the organization.Key Responsibilities:1. Provide comprehensive program information to clients, ensuring clarity and understanding.2....


  • Kissimmee, Florida, United States NDM Hospitality Services Full time

    Job DescriptionJob Summary:NDM Hospitality Services is seeking a highly organized and detail-oriented Human Resources Coordinator to join our team. As a key member of our HR department, you will be responsible for providing administrative support to ensure the smooth operation of our human resources functions.Key Responsibilities:Administrative Support:...


  • Kissimmee, Florida, United States Cano Health Full time

    Job SummaryCano Health is seeking a highly skilled and detail-oriented Medical Office Coordinator to join our team. As a key member of our front desk team, you will be responsible for providing exceptional patient care and administrative support to our healthcare professionals.Key Responsibilities:Patient Interaction: Greet and check-in patients, answer...


  • Kissimmee, Florida, United States Office of Clerk Circuit Court Full time

    Job OverviewThe Office of Clerk Circuit Court is seeking a dedicated Information Technology Systems Administrator to enhance our IT department's efficiency and effectiveness in utilizing technology to achieve our organizational goals.Key ResponsibilitiesOversee and manage Active Directory, server infrastructure, and data center storage.Conduct installation,...


  • Kissimmee, Florida, United States Celebration Obstetrics And Gynecology Full time

    Job OverviewCelebration Obstetrics And Gynecology is looking for a dedicated full-time front office professional to enhance our compassionate healthcare team.About Our Practice:We are a busy multi-provider private practice focused on Women's Health, with a team that brings over 20 years of expertise in the field of Obstetrics and Gynecology.The key...