Office Coordinator

1 week ago


Randolph, United States County College of Morris Full time

Job Summary

Supports the Nursing Department in various administrative functions, including telephone coverage, clerical tasks, and file maintenance. Provides exceptional customer service to students, staff, and visitors. Responds to inquiries regarding program information and advisor availability. Maintains confidential records and assists faculty and administrative staff as needed. Regularly communicates with the department Director and clinical affiliates for clearance paperwork purposes. Administrative Responsibilities: * Performs word processing tasks, including typing and proofreading documents. * Maintains accurate records and files, including student logs and performance evaluations. * Provides support with office supplies and equipment maintenance. Student Support: * Assists students with general information and provides direction when necessary. * Prepares and distributes student forms, letters, and documentation. Mail and Filing: * Sorts and distributes mail to department members. * Maintains the departmental filing system. Additional Duties: * May include preparing payroll in the absence of the department Administrative Assistant. * Performs other duties as requested by the supervisor. Clinical Affiliate Student Rosters/Clearances: * Prepares and distributes clinical affiliate student rosters and clearance information each semester. Coordination of Student Applicants: * Prepares and maintains files of nursing applicants to the professional phase of the nursing programs. Qualifications: * High School Graduate * 1-2 years of experience in a clerical/administrative field * Additional education may be substituted for experience requirement * Typing speed of 55 WPM * Knowledge of PC and Calculator * Knowledge of Microsoft Office (including Word and Excel) * Good phone skills and manners * Customer service skills * Attention to detail * Self-directed * Excellent organizational and communication skills * Sensitivity in handling confidential information Work Hours: * 8:30 am – 4:00 pm Monday through Friday * 11:00 am – 6:30 pm one day per week (Monday)

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