Office Operations Coordinator
6 days ago
Contemporaries, a leading government contracting firm, is seeking a highly skilled Administrative Professional III to join our team. As a key member of our staff, you will provide exceptional administrative support to our executives and staff, ensuring seamless day-to-day operations.
Key Responsibilities- Calendar Management: Manage multiple professional and shared calendars, scheduling meetings, deliveries, and events with precision and attention to detail.
- Office Operations: Work with external vendors to maintain office services, including maintenance, custodial efforts, and office management.
- Inventory Management: Organize, track, and re-supply office inventory, ensuring a well-stocked and efficient workspace.
- Meeting Coordination: Coordinate meetings, establish meeting rooms, provide meeting supplies, and send out invitations.
- Administrative Support: Participate in meetings by recording meeting minutes or notes, set up audiovisuals, and arrange seating.
- Data Management: Manage databases and data entry tasks, as well as managing physical files.
- HR Support: Assist with timekeeping and other HR-related tasks.
- Travel Arrangements: Assist with travel arrangements and itineraries.
- Communication: Manage verbal and written communication, including managing documents, reports, letters, and memoranda.
- Shipping and Receiving: Manage shipping and receiving of packages.
- 2-5 years of administrative support experience.
- Minimum of a High School diploma, but a college degree is preferred.
- Experience working for the federal government as a federal employee or contract employee is preferred.
- Experience multi-tasking, especially when it comes to managing calendars.
- Experience managing documents and files, both electronic and physical.
- Property management experience.
- Events and meeting management experience.
- Excellent communication skills, both verbal and written, in the English language.
- Strong customer service skills.
- Team-oriented personality.
Contemporaries is a government contracting firm with over 32 years of experience providing HR and staff support to federal and private organizations. We specialize in administrative and related opportunities, as well as scientific, IT, legal, research, and related fields.
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Office Operations Coordinator
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