Senior Administrative Associate, Texas Materials Institute, Cockrell School of Engineering
2 weeks ago
The University of Texas at Austin is seeking a highly organized and detail-oriented Senior Administrative Associate to provide administrative support for the Texas Materials Institute's core facility center.
Key Responsibilities- Coordinate billing and invoicing functions related to TMI core facilities, ensuring accurate and timely management of billing.
- Provide assistance with financial activities of the TMI service center, including tracking income and expenses, procuring supplies and equipment, processing payment vouchers and travel vouchers, and maintaining accurate department records.
- Process payments and travel vouchers for seminar speakers, MSE recruits, TMI staff and students.
- Assist the Graduate Coordinator with arranging travel and hotel reservations for guests, seminar speakers and MSE student recruitment.
- May serve as backup for the Administrative Manager by processing account transfers, providing account balance information, and acting as electronic office manager in the Administrative Manager's absence.
- Bachelor's Degree and three (3) years of clerical experience, including one (1) year of experience at either the Administrative Assistant or the Administrative Associate level; OR High School Diploma or GED and five (5) years of clerical experience, including one (1) year at either the Administrative Assistant or the Administrative Associate level.
- Proficiency with Microsoft Office programs.
- Excellent verbal and written communication skills.
- Excellent organizational skills, attentiveness to detail, and time-management skills.
- Demonstrated ability and willingness to work as a team member and independently.
- Punctuality and professional demeanor.
- Experience working in an academic environment.
- Proficiency with DEFINE.
- Experience with FBS.
- May work around standard office conditions.
- Resume/CV.
- 3 work references with their contact information; at least one reference should be from a supervisor.
- Letter of interest.
The University of Texas at Austin is an equal opportunity/affirmative action employer and complies with all applicable federal and state laws regarding nondiscrimination and affirmative action.
Pay TransparencyThe University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant.
Employment Eligibility VerificationIf hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.
E-VerifyThe University of Texas at Austin uses E-Verify to check the work authorization of all new hires effective May 2015.
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Austin, Texas, United States University of Texas at Austin Full timeJob SummaryThe University of Texas at Austin is seeking a highly organized and detail-oriented Senior Administrative Associate to provide administrative support for the Texas Materials Institute's core facility center.Key ResponsibilitiesCoordinate billing and invoicing functions related to TMI core facilities, ensuring accurate and timely management of...
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