Senior Administrative Associate

3 days ago


Austin, Texas, United States University of Texas at Austin Full time
Job Summary

We are seeking a highly organized and detail-oriented Senior Administrative Associate to join our team at the Texas Materials Institute, Cockrell School of Engineering. The successful candidate will be responsible for coordinating billing and invoicing functions, ensuring accurate and timely management of financial activities.

Key Responsibilities
  • Coordinate billing and invoicing functions for TMI core facilities
  • Assist with financial activities of the TMI service center, including tracking income and expenses, procuring supplies and equipment, and processing payment vouchers and travel vouchers
  • Maintain accurate department records and ensure purchases are made and documented in accordance with university policy
  • Process payments and travel vouchers for seminar speakers, MSE recruits, TMI staff, and students
  • Assist with arranging travel and hotel reservations for guests, seminar speakers, and MSE student recruitment
  • Provide backup support for the Administrative Manager as needed
Requirements

The ideal candidate will possess excellent organizational and communication skills, with the ability to work independently and as part of a team. A high school diploma or equivalent is required, with prior experience in administrative support or a related field preferred.



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