Development Associate, Cockrell School of Engineering
3 days ago
We are seeking a highly organized and detail-oriented Development Associate to join our team at the Cockrell School of Engineering. The successful candidate will provide administrative support to the Development Team and individual Development Officers, ensuring the smooth execution of fundraising programs and events.
Key Responsibilities- Provide administrative support to the Development Team, including answering telephones, scanning, shredding, and filing documents, making travel arrangements, and initiating Requests for Travel Authorizations.
- Contact prospects to schedule appointments, prepare travel documents, and develop donor profiles and briefing materials for meetings and events.
- Handle reimbursement for travel, assist with follow-up from donor visits, and draft and edit letters, reports, and other materials for major donors and prospects.
- Manage the Development Officers' calendars and coordinate their activities and meetings with the overall development, Dean's, and Cockrell School calendar.
- Coordinate the management of donors' records for the office and for other departments, train personnel in the use and requirements of the electronic system, and supervise projects as assigned.
- Assist with tours of engineering for alumni, prospective students, friends of the university, and oversee the timely acknowledgement of all gifts, including merging and preparing thank-you letters for the appropriate person's signature.
- Interact with Cockrell School colleagues and other University departments to obtain and share information and materials for donor visits and other purposes.
- Assist with the endowment process, including assisting the development team in the creation of endowment agreements for donors, coordinating internal approval processes with Endowment Services and Compliance, and assisting with donor recognition (plaques and certificates).
- Assist with alumni outreach efforts, including maintaining copies of documents in office files, attendance at occasional evening and weekend events, and scheduling meetings, securing room reservations, and catering as requested.
- Bachelor's Degree with one year of relevant experience.
- Experience composing, editing, and proofreading business letters.
- Experience assisting with fundraising programs or performing complex administrative functions.
- Experience working with confidential information.
- High degree of proficiency in computer applications, including Microsoft Office and Adobe Creative Suite.
- Excellent organizational skills with attention to detail.
- Excellent verbal, written, and interpersonal communication skills.
- Ability to interface effectively with a wide variety of personnel.
- Experience working in a varied environment, maintaining customer focus, and implementing continuous quality improvements.
- Must be able to work well under pressure and adhere to deadlines; work independently without day-to-day supervision.
- Demonstrated ability to work effectively in a team-oriented environment.
- Must be able to exercise a high degree of initiative and judgment.
- Bachelor's Degree in English, Journalism, Communications, or other relatable major.
- Thorough understanding of the development process and the integral role stewardship and development communications play in overall fundraising strategy.
- Working knowledge of UT Austin's policies and procedures.
- Experience with VIP database and DEFINE.
- More than two years of experience with fundraising at UT Austin.
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