HR Coordinator

3 days ago


Herndon, Virginia, United States AEG Full time
Job Summary

The USTA Mid-Atlantic Foundation is seeking a detail-oriented and organized HR and Payroll Coordinator to join our team. This full-time role is responsible for streamlining daily HR operations and payroll processing, enabling the HR Manager to focus on driving pivotal initiatives and promoting a positive workplace culture.

Responsibilities
  • Recruitment and Onboarding: Facilitate recruitment efforts, including job postings, interview scheduling, and conducting orientations.
  • Administrative Support: Maintain digital HR files, ensure accurate HRIS entries, and update the employee intranet regularly.
  • Employee Relations: Serve as a primary contact for employee inquiries, providing timely and accurate information.
  • Compliance Management: Coordinate employee background checks, Safesport training, CPR, First Aid, and AED training requirements.
  • Benefits Coordination: Lead employee benefits programs and assist with inquiries to ensure a smooth benefits experience.
  • Training and Development: Coordinate training sessions, track participation, and coordinate professional development opportunities.
  • HR Projects: Contribute to HR initiatives, including developing standard operating procedures and diversity programs.
  • Regulatory Compliance: Ensure adherence to labor regulations and internal policies.
  • Process Optimization: Collaborate with the HR Manager to enhance HR processes and improve overall efficiency.
  • Payroll Responsibilities:
    • Payroll Processing: Review time cards and implement bi-weekly payroll processing with a focus on accuracy and compliance.
    • Benefits Reconciliation: Reconcile monthly benefits statements and handle invoice processing through the accounts payable system.
    • Reporting and Auditing: Prepare payroll reports and assist with audits as required.
    • Employee Support: Act as a resource for employees regarding payroll-related inquiries and issues.
  • General Duties: Perform other tasks as specified to support the overall HR function.
Requirements
  • Education and Certifications: High school diploma or GED required. Associate's or Bachelor's Degree preferred. SHRM-CP or PHR certification is a plus.
  • Experience: 1-4 years of validated experience in an HR administrative support or payroll role required. Familiarity with Google Suite (Gmail, Sheets, Docs, Slides, Drive) preferred. Experience with HRIS and payroll systems preferred. Knowledge of Paycor is preferred.
  • Other Requirements: Demonstrable track record to handle confidential information with discretion. Must reside in the Mid-Atlantic region (MD, DC, VA, WV).
What We Offer
  • Comprehensive benefits package, including GREAT HEALTH INSURANCE & MEDICAL ADVOCACY, choice of 2 Anthem Health Plans, Delta Dental & Vision Plan, Employer paid STD, LTD, and Life Insurance, Voluntary Critical Illness & Accident Plans through Guardian, BetterHelp Online Therapy, Calm App, Employee Assistance Program & Medical Advocacy Program through Lytle.
  • Flexible work environment with remote work available within the Mid-Atlantic region.
  • PTO - Paid time off that can be used for vacation, personal, or sick leave.
  • Professional Coaching - Get 6 months of coaching from certified professionals when hired at USTA Mid-Atlantic. Get 2 hours annually thereafter.
  • Tuition and Education Reimbursement - $2,500.00 annually.
  • 401k Plan with Employer Match - We match up to 4% of your compensation when you contribute 5% or more.
  • Healthcare and Dependent Care FSA - Save money on a pre-tax basis to pay for eligible health, dental, vision expenses.
  • Voluntary College America 529 Plan - Save money on a pre-tax basis for college tuition and other expenses.
  • MetLaw Legal Plan - Get large discounts on many legal services.
  • Monthly Cell Phone Reimbursement - Up to $50.00 monthly.
  • Monthly Health and Wellness Reimbursement - Up to $50.00 Monthly to pay for anything that is health and wellness related.
  • Tennis/Pickleball Activity and Equipment Reimbursement - Up to $500.00 Annually to pay for any tennis or pickleball court fees, league fees, lessons, and equipment.
  • Going Cheap Flights - We provide an annual premier subscription on flight discounts so you can take advantage of all the time off.
  • YNAB (You Need A Budget) - We pay for an annual subscription so you can get your money in order.
  • Travel Stipend for Reproductive Rights.
  • Pet Insurance Discount through ASPCA.
Work Environment and Travel Requirements

Flexible work environment with remote work available within the Mid-Atlantic region. Will need to attend all staff meetings in the Herndon, VA office or offsite location as required.

USTA/Mid-Atlantic Foundations' Approach to a Diverse and Equitable Workforce

We are committed to fostering a diverse, equitable, and inclusive workplace where all voices are valued and respected. Our recruitment, employment, and promotion practices are free from discrimination based on various protected statuses under federal, state, and local laws.



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