Receptionist Coordinator

Everfox is a leading provider of innovative cyber security technology, dedicated to protecting data and networks against complex cyber threats. With over 25 years of experience, we have established ourselves as a trusted partner for governments and enterprise organizations.

We are seeking a highly organized and tech-savvy Receptionist to be the face of our office. This in-person role requires excellent communication skills, strong multitasking abilities, and a professional demeanor. The ideal candidate will be responsible for greeting visitors, managing phone calls, and assisting with administrative tasks.

• Visitor Management: Receive and direct visitors and vendors, issue visitor badges, and maintain logs.
• Administrative Support: Assist with general clerical duties, including filing, mail distribution, and special projects.
• Conference Room Setup: Assist with troubleshooting and setup for large meetings, maintain room temperature, and coordinate attendee information.
• Catering for Meetings and Executives: Handle daily lunch orders and meeting catering for executives and assist with Herndon meeting lunch orders as needed.
• Office Supplies: Manage office supply orders for executives and teams, ensuring timely replenishment.
• FedEx Shipments: Coordinate and process shipments, particularly when the primary personnel are unavailable.
• Parking Passes & Guest Escorting: Issue parking passes and escort guests to their destinations within the office.
• Event & Gift Coordination: Manage logistics for special events, including ordering tickets for sporting events and arranging anniversary cards.
• Corporate Card Orders: Assist in processing purchase orders and managing orders using company purchasing cards.
• Guest Travel Bookings: Arrange travel for guests, new hires, and interview candidates, including transportation and accommodation as needed.
• New Hire Onboarding: Support HR with onboarding tasks and answer general inquiries from new hires.
• Snack & Beverage Ordering: Ensure the office is stocked with snacks, soda, and water for meetings and general office needs.
• Package Deliveries: Receive and manage package deliveries.
• Fun Committee: Provide additional support for company events and team-building activities.
• Conference Room Calendaring: Manage the conference room schedules, ensuring no overlap or double booking.

• Education: High school diploma or GED required.
• Experience: 1-2 years of experience in a similar role, preferably in a corporate or high-traffic environment.
• Skills: Excellent verbal and written communication skills, proficiency in using Microsoft Office Suite, ability to operate a multi-line phone system, strong organizational and multitasking abilities, professional demeanor, and customer service skills.

This is an in-office position requiring daily interaction with visitors, executives, and various departments. The ability to manage multiple tasks, maintain a positive attitude, and present a professional image is essential.

A reasonable estimate of the base salary range for this role is: $36,240.00 USD. The actual salary offered may vary within the range based on a candidate's unique experience, locale, and business needs.

In addition to a base salary and bonus plans, Everfox offers a generous benefits package including flexible PTO, a 401k match, and contribution to healthcare coverages.