Senior Executive Assistant

2 weeks ago

Nashville, Tennessee, United States Martin Automotive Group Full time

The Senior Executive Assistant will deliver comprehensive administrative and operational assistance to an Executive/Owner, acting as the main business liaison for communication, calendar oversight, and daily operational tasks. We seek a candidate who is professionally astute, capable of managing a diverse range of responsibilities, adept at troubleshooting swiftly and effectively, and able to work both independently and collaboratively in a dynamic environment to achieve objectives.

Please Note: This position is not affiliated with Martin Automotive Group. This is a freelance opportunity with a contract offered by a separate entity.

KEY RESPONSIBILITIES:

  • Offer high-level administrative support to the Executive/Owner, implementing a multi-company strategy to enhance business workflows and objectives.
  • Oversee and prioritize the Executive/Owner's calendar and appointments.
  • Coordinate and arrange travel logistics, including travel bookings and itinerary creation.
  • Serve as a liaison among clients, third-party vendors, and event guests, ensuring exceptional communication and customer service.
  • Continuously monitor and adjust pricing for short-term rental properties to optimize occupancy rates.
  • Inspect and evaluate rental property conditions and vendor performance in accordance with quality assurance standards.
  • Administer or coordinate pet care for the Executive's pets on a regular basis.
  • Conduct thorough research on vendors, talent, and support systems to meet objectives, preparing detailed reports using Excel, PowerPoint, and/or Word.
  • Draft, edit, and proofread correspondence for distribution to business partners, vendors, and client lists.
  • Ensure compliance with vendor contracts and timely delivery of services.
  • Address conflicts or complaints promptly and professionally, minimizing escalation.
  • Organize and categorize both physical and digital property information and project data.
  • Create expense reports and payroll documentation utilizing QuickBooks.
  • Manage and troubleshoot technical devices and applications with support teams.
  • Provide insights on opportunities to improve business operations, relationships, and processes.
  • Follow management directives to execute tasks in alignment with company vision, policies, and procedures.
  • Perform various administrative and personal tasks as requested.
  • Complete any additional duties assigned by the Executive/Owner.

QUALIFICATIONS:

  • Associate's Degree and/or 3 years of experience in business/office management or as a personal assistant, with expertise in schedule management, negotiation, onboarding, and expense oversight.
  • Confidence to act as the primary point of contact for the organization.
  • Exceptional communication abilities.
  • Outstanding client/customer service skills.
  • Exhibits discretion and maintains confidentiality regarding executive-level information.
  • Strong attention to detail and ability to learn new skills quickly.
  • Excellent planning and organizational capabilities.
  • Ability to work autonomously and collaboratively, taking instructions from multiple sources.
  • Thrive in a fast-paced work environment, demonstrating sound judgment and problem-solving skills.

ADDITIONAL SKILLS AND COMPETENCIES:

  • Proficient in MS Office and Google Suite.
  • Familiarity with Project Management Software.
  • Experience with QuickBooks.
  • Marketing acumen.
  • Knowledge of Adobe Suite.
  • Valid Driver's License.
  • Experience in Senior Pet Care.

WORK ENVIRONMENT:

This is a hybrid role requiring both remote and onsite work, with potential travel obligations.

  • Senior Executive Assistant

    1 week ago

    Nashville, Tennessee, United States Profound Research LLC Full time

    About Profound Research LLCProfound Research LLC empowers community physicians to provide clinical research as a therapeutic option for their patients. We deliver comprehensive infrastructure, non-clinical services, and handle administrative tasks, allowing physicians to focus on patient care while we manage the operational aspects, granting patients access...

  • Senior Executive Assistant to the CEO

    2 weeks ago

    Nashville, Tennessee, United States Epiphone Guitar Corp. Full time

    Position Overview: The Senior Executive Assistant (SEA) will report directly to the Chief Executive Officer (CEO) of Epiphone Guitar Corp. This role is pivotal in overseeing daily administrative functions with a strong emphasis on effective communication and coordination for the CEO.Key Responsibilities:Executive Administration: Manage the CEO's calendar,...

  • Executive Assistant

    1 month ago

    Nashville, Tennessee, United States Profound Research Full time

    The Company Profound enables community physicians to offer clinical research as a therapeutic option to their patients. We provide all the infrastructure, non-clinical services, and administrative heavy lifting. The physicians practice medicine, we do everything else, and patients get access to the newest therapies available. Mission, Vision, Values o...

  • Senior Care Assistant

    1 week ago

    Nashville, Tennessee, United States Belmont Village Senior Living Full time

    QUICK DETAILS Full-Time Caregivers & CNA's - $16.75/hr4 days on/2 days off rotating schedule to include weekends Benefits Include Paid Time Off, Tuition Reimbursement for Nursing School, and Career Advancement Opportunities ABOUT THE ROLEAs a Caregiver at Belmont Village, you will deliver essential personal assistance to seniors residing in our Assisted...

  • Senior Care Assistant

    2 weeks ago

    Nashville, Tennessee, United States Belmont Village Senior Living Full time

    QUICK DETAILS Full-Time Caregivers & CNA's - $16.75/hr4 days on/2 days off rotating schedule to include weekends Benefits: Paid Time Off, Up to $2500 Tuition Reimbursement for Nursing School, Excellent Benefits & Career Growth Opportunities ABOUT THE ROLEAs a Caregiver at Belmont Village, you will deliver essential personal support to seniors residing in our...

  • Supportive Caregiver for Seniors

    1 week ago

    Nashville, Tennessee, United States Senior Helpers - Nashville TN Full time

    Senior Care Provider Role at Senior Helpers - Nashville TNAre you a caring individual with a passion for helping others? Senior Helpers is seeking dedicated team members to join us as Senior Care Providers, where you will play a vital role in enhancing the quality of life for our elderly clients.Position OverviewIn this position, you will deliver emotional...

  • Senior Executive Assistant to the Vice President

    2 weeks ago

    Nashville, Tennessee, United States Big Machine Distillery Full time

    About Us:Big Machine Distillery is a dynamic and rapidly expanding premium spirits organization with its corporate headquarters situated in a vibrant area. As a sister company to Big Machine Label Group, we thrive in a fast-paced, innovative atmosphere, serving as the central hub for our multi-state sales team and our various tasting venues.Position...

  • Executive Chef Assistant

    1 day ago

    Nashville, Tennessee, United States Compass Group USA Full time

    Job SummaryAs a Senior Sous Chef at Compass Group USA, you will play a crucial role in the successful operation of the Culinary Department. Your responsibilities will include assisting the Executive Chef in managing cost controls, planning and creating menus, producing and executing catering events, and rolling out new culinary programs.Key...

  • Executive Chef Assistant

    1 day ago

    Nashville, Tennessee, United States Compass Group USA Full time

    Job SummaryAs a Senior Sous Chef with Compass Group USA, you will play a crucial role in the successful operation of the Culinary Department for a facility. Your responsibilities will include assisting in the supervision, preparation, and cooking of various food items, developing daily menu items and their preparation and garnishment. You may be responsible...

  • Executive Assistant

    1 month ago

    Nashville, Tennessee, United States Evergreen Nephrology Full time

    WHO YOU AREYou are devoted, compassionate, and enjoy being on the front lines of healthcare, changing the lives of patients by supporting them and the team through effective team support and administration. You're excited about being part of a team that is building a healthcare delivery model that ensures the highest possible quality of life and best...

  • Executive Assistant, NACF Robotics

    1 month ago

    Nashville, Tennessee, United States Amazon Full time

    The Worldwide Amazon Stores organization is looking for an Executive Assistant who wants to work in a fast-paced, exciting, and growing organization. We are looking for someone to support two Directors on our Amazon Robotics (AR) team in Bellevue, WA, Nashville, TN, Arlington, VA, or any of our FC locations (FC locations possible only if candidate is not...

  • Senior Marketing Account Executive

    1 week ago

    Nashville, Tennessee, United States Jobot Full time

    Join Jobot as a Senior Account Executive and play a pivotal role in our dynamic Marketing & Advertising agency.What We Offer:- Competitive compensation package- Extensive benefits plan- Engaging workplace culture and opportunities for professional growthAbout Jobot:At Jobot, we are committed to delivering exceptional Brand Experiences for our clients. Our...

  • Executive Chef Assistant

    5 days ago

    Nashville, Tennessee, United States Indigo Road Hospitality Group - IR Management, LLC Full time

    We are Indigo Road Hospitality Group - IR Management, LLC, a leading hospitality company that prides itself on providing exceptional experiences for our guests. As a Sous Chef on our team, you will play a crucial role in delivering this promise.Our MissionTo be the best job you'll ever have in the hospitality industry.Our ApproachWe believe that by taking...

  • Senior Account Executive

    2 months ago

    Nashville, Tennessee, United States Cut+Dry Full time

    Who We Are:Cut+Dry is a fast-growing FoodTech startup searching for flexible go-getters who welcome the challenge of meeting the needs of a rapidly expanding business. Our company is revolutionizing the $300B US food supply industry by connecting food service distributors, their customers, and their suppliers on a single all-in-one order management,...

  • Senior Account Executive

    1 day ago

    Nashville, Tennessee, United States Clearwater Security & Compliance LLC Full time

    About Clearwater Security & Compliance LLCClearwater Security & Compliance LLC is a leading provider of healthcare cybersecurity and HIPAA compliance software and services. With a strong presence in the market and a growing customer base, we are seeking a highly motivated and experienced Senior Account Executive to join our team.Job SummaryWe are looking for...

  • Senior Account Executive

    1 week ago

    Nashville, Tennessee, United States CorVel Corporation Full time

    The Account Manager plays a pivotal role in engaging with clients at an executive level, serving as a representative of the organization. This position requires a deep understanding of client expectations and effective communication with field offices to enhance business market share through exceptional service delivery, comprehensive stewardship reporting,...

  • Executive Assistant

    4 weeks ago

    Nashville, Tennessee, United States Honest Medical Group Full time

    Who You AreYou are devoted, compassionate, and enjoy being on the front lines in healthcare, changing the lives of your patients. You are passionate about getting to the root cause of a patient's conditions, removing social determinants of healthcare, and ensuring the highest possible quality of life for those in your care. You don't want to sacrifice...

  • Executive Chef Assistant

    5 days ago

    Nashville, Tennessee, United States Arbor Lodging Management Full time

    Job SummaryWe are seeking a highly skilled and motivated Executive Chef Assistant to join our team at Arbor Lodging Management. As a key member of our culinary team, you will be responsible for assisting the Executive Chef in the preparation and presentation of high-quality dishes.Key ResponsibilitiesAssist the Executive Chef in menu planning, food...

  • Compassionate Senior Care Provider

    1 week ago

    Nashville, Tennessee, United States Senior Helpers - Nashville TN Full time

    Senior Care Provider Role at Senior Helpers - Nashville TNAre you a caring individual with a passion for assisting others? Senior Helpers is in search of dedicated team members who are committed to delivering exceptional care to seniors. We value compassion and a willingness to learn in our caregivers.Position OverviewAs a Senior Care Provider, your primary...

  • Senior Business Development Executive

    1 day ago

    Nashville, Tennessee, United States TechnologyAdvice Full time

    Job OverviewAt TechnologyAdvice, we're seeking a highly skilled Senior Account Executive to join our mid-market team. As a key member of our sales team, you will be responsible for driving revenue growth and exceeding sales targets by leveraging a consultative approach.Key ResponsibilitiesDevelop and execute a sales strategy to meet or exceed annual sales...