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Senior Executive Assistant to the Vice President

2 months ago

Nashville, Tennessee, United States Big Machine Distillery Full time

About Us:

Big Machine Distillery is a dynamic and rapidly expanding premium spirits organization with its corporate headquarters situated in a vibrant area. As a sister company to Big Machine Label Group, we thrive in a fast-paced, innovative atmosphere, serving as the central hub for our multi-state sales team and our various tasting venues.

Position Overview:

The Senior Executive Assistant will deliver top-tier administrative support to the Executive Vice President. The ideal candidate will embody the spirit of the EVP and the brand, exuding natural positivity and enthusiasm. This role is both challenging and fulfilling within a company known for its energetic environment.

Key Responsibilities:

  • Provide comprehensive administrative support to the EVP and assist in various organizational matters.
  • Focus on organizing and managing the EVP's calendar, including meetings, appointments, travel arrangements, and events.
  • Some travel may be necessary for this position.
  • Act as a gatekeeper for sensitive company information.
  • Attend meetings with the EVP as required, prepare agendas, take notes, and follow up on action items.
  • Perform clerical tasks such as drafting correspondence, memos, invoices, reports, and other documentation.
  • Manage incoming communications, assess their importance, and summarize for the EVP.
  • Handle office duties including record maintenance, supply ordering, and basic bookkeeping.
  • Undertake additional responsibilities as assigned by the EVP.

Required Skills and Qualifications:

  • This position does not offer remote work opportunities.
  • Availability outside of regular office hours for communications and tasks is essential, including evenings and weekends.
  • Ability to manage tasks in a high-pressure environment.
  • Willingness to accept guidance and a desire for professional growth.
  • Exhibit a positive, proactive attitude.
  • Strong verbal and written communication skills.
  • Exceptional organizational abilities and attention to detail.
  • Proficient time management skills with a track record of meeting deadlines.
  • In-depth knowledge of office administration and recordkeeping systems.
  • Highly skilled in Google Sheets and Microsoft Office Suite, with the capability to learn new software.
  • Education: High school diploma required; Bachelor's degree in Business Administration or a related field preferred.
  • Experience: A minimum of four years in a related role is required.

Physical Requirements:

  • Ability to sit for extended periods while working on a computer.
  • Capability to lift up to 25 pounds occasionally.
  • Willingness to be on your feet and walk for several hours during events.

Big Machine Distillery is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.