Office Administrator for Corporate Operations

4 weeks ago

Miami, Florida, United States Hut 8 Full time
About the Role

We are seeking a highly organized and detail-oriented Office Administrator to join our corporate operations team at Hut 8. As the backbone of our administrative operations, you will play a pivotal role in maintaining a productive and organized environment, supporting various departments and personnel.

Your responsibilities will encompass a broad spectrum of administrative tasks, ranging from overseeing office supplies to coordinating meetings, managing vendors, and implementing/supporting culture initiatives.

Key Responsibilities:

  • Provide comprehensive administrative support to the corporate team, including scheduling, correspondence, and document preparation.
  • Coordinate visitor access to the office, ensuring compliance with security protocols.
  • Serve as a point of contact for internal and external communications, redirecting inquiries and disseminating information as needed.
  • Oversee the day-to-day office operations, managing supplies, equipment, and maintaining a clean and organized workspace.
  • Coordinate with the IT team for office-related needs.
  • Maintain accurate and organized documentation, including mail, contracts, invoices, and administrative records.
  • Assist in document preparation and record-keeping related for the corporate office.
  • Support security measures by managing access control systems, visitor logs, and monitoring security protocols.
  • Collaborate with the IT team to ensure a secure and controlled environment.
  • Assist in planning and coordinating events, such as training sessions, meetings, tours, and culture initiatives.
  • Manage logistics, catering, and other event-related details.
  • Collaborate with the safety team to ensure adherence to safety protocols and emergency response procedures.
  • Assist in organizing and participating in regular safety drills.
  • Process and track expenses related to office supplies, events, and other administrative needs.
  • Contribute to budget tracking and financial reporting.
  • Work closely with Human Resources to support their administrative needs.
  • Foster a collaborative and positive working environment within the corporate office.
  • Handle sensitive information with discretion and ensure compliance with data center security and privacy policies.

About You

  • Proven experience as office administrator, Executive Assistant, or like position.
  • Competitive spirit with a strong desire to succeed, exceeds goals, and maximizes opportunities.
  • A positive attitude and love for making teams happier and more efficient.
  • Effective oral and written communication skills.
  • Excellent judgment and decision-making abilities.
  • Strong organizational and planning skills.
  • Must Pass a motor vehicle check.
  • Bilingual in English and Spanish is a plus+

About the Work Environment

This role is onsite at our corporate office in Miami, FL. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

What Makes Hut 8 a Great Place to Work

Hut 8 offers a benefits and wellness program that includes medical, dental, vision, life, and short-term and long-term disability insurance, as well as paid time off. We are proud to invest in building the best team in the industry. At all levels of the organization, we are driven by an entrepreneurial spirit, radical transparency, and relentless growth mentality.

At Hut 8, you will have the opportunity to:

Work with bright, driven peers from a range of educational and professional backgrounds including software development, energy, engineering, entrepreneurship, investment banking, private equity, and management consulting

Design and pitch new products, services, and other initiatives to a leadership team consisting of serial entrepreneurs and seasoned executives and backed by a board of directors consisting of industry veterans of energy, finance, and government

Debate ideas and alternatives in a truly meritocratic setting where the learning curve is steep and the lessons come from both senior and junior members of the team

Build a lifelong network of friends and professional connections at the cutting-edge intersection of technology, energy, and infrastructure

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