Corporate Office Receptionist

3 weeks ago

Miami, Florida, United States Riviera Dining Group Inc Full time
Job Summary

We are seeking a highly organized and detail-oriented Corporate Office Receptionist to join our team at Riviera Dining Group Inc. As the first point of contact for our corporate office, you will be responsible for welcoming guests, coordinating office activities, and maintaining a professional and welcoming environment.

The ideal candidate will have excellent communication skills, a positive attitude, and the ability to multitask effectively. They will also be responsible for scheduling meetings, ordering supplies, and maintaining the overall cleanliness of the office.

If you are a team player with a passion for delivering exceptional customer service, we encourage you to apply for this exciting opportunity.

Key Responsibilities
  • Main conference room scheduling to include meeting set-up and clean-up.
  • Support and adhere to all company policies, procedures, and guidelines.
  • Order snacks for general office and Executive Team.
  • Welcome on-site visitors, determine nature of business and announce visitors to appropriate team members. Escort to PH level if appropriate.
  • Monitor inventory levels of office and pantry supplies and request to place orders when necessary.
  • Receive, sort, and distribute daily mail and deliveries. Handle incoming and outgoing correspondence efficiently.
  • Offer a welcome beverage to guests or those in a conference room.
  • Organize and communicate birthday of the month or any applicable celebrations.
  • Ensure overall presentation of the reception area including magazines, and furniture is at exceptional standards.
  • Monitor general office cleanliness and report when an office requires attention.
  • Ensure office is locked and secured at end of day.
  • Correspond with building maintenance and landlord when necessary.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

Requirements
  • High school degree required or an equivalent of work and education desired.
  • Exceptional executive presence, presentation, and communication with the ability to uphold a professional demeanor under pressure.
  • Exceptional time and task management organizational skills – being able to work with urgency, handle multiple tasks, priorities, and quick ability to learn (and remember) names.
  • Strong organizational and project management skills with a keen attention to detail.
  • Excellent communication and interpersonal skills, capable of building relationships at all levels.
  • Ability to thrive in a fast-paced, dynamic work environment.
  • Strong customer service skills with a friendly and professional demeanor.
  • Ability to multitask and prioritize tasks in a fast-paced environment.
  • Proven ability to perform independently with minimal supervision.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.

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