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Family Office Administrator
2 months ago
Aligned Solutions- Placement Experts is seeking a highly skilled Office Manager to oversee the day-to-day operations of a reputable Family Office.
**Key Responsibilities**
• Oversee all daily office operations, ensuring a welcoming, efficient, and professional environment.
• Manage office resources, including supplies, equipment, and facilities maintenance.
• Maintain organization systems for family records, confidential documents, and office files.
• Coordinate technology needs, including setting up and troubleshooting office equipment, liaising with IT support as necessary.
• Arrange and prepare for meetings, including scheduling, agendas, presentations, and follow-up.
• Plan and organize family and office events, managing logistics such as venues, catering, travel, and accommodations as needed.
• Assist with travel and appointment arrangements for family members and staff.
• Track office expenditures and assist in preparing the office budget.
• Handle billing, expense reimbursements, and invoice processing.
• Work with accountants or financial managers to support payroll, accounts payable, and receivables.
• Serve as the primary contact for family members' inquiries, ensuring timely and accurate responses.
• Liaise with legal, financial, and estate planning professionals to ensure coordinated support for family activities and projects.
• Assist family members with personal requests and support tasks as needed.
• Manage administrative staff schedules, onboarding, and training.
• Coordinate with HR on recruitment, employee benefits, and compliance matters.
• Ensure smooth communication and coordination among family office staff and external partners.
• Support special projects as directed by the family office principal, including property management, philanthropic initiatives, and business ventures.
• Implement office policies and procedures to promote efficiency and professionalism.
• Ensure compliance with all regulatory requirements and handle other duties as assigned.
**Requirements**
• Bachelor's degree in Business Administration, Management, or a related field is preferred.
• 5+ years in an administrative or office management role, ideally within a family office, private equity, or professional services environment.
• Strong organizational skills with meticulous attention to detail.
• Ability to handle sensitive information with a high degree of discretion.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and comfortable learning new software.
• Familiarity with financial management and budgeting processes.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Knowledge of estate planning, wealth management, or legal matters is a plus.
**What We Offer**
The compensation package is competitive and will be commensurate with experience, including health benefits, paid time off, and any additional perks unique to the family office.
