Administrative Support Specialist

1 week ago


Newport Beach, California, United States Ultimate Staffing Full time
Job Title: Temporary Receptionist

We are seeking a highly organized and detail-oriented Temporary Receptionist to provide administrative support to our departments. This is an excellent opportunity to gain experience and build your skills in a dynamic and fast-paced environment.

Key Responsibilities
  • Provide reception and administrative support to different departments, ensuring a high level of customer service and professionalism.
  • Interface with employees, tenants, and vendors, responding to inquiries and resolving issues in a timely and efficient manner.
  • Enter and process invoices, process bi-weekly electronic time cards, and maintain purchase orders, ensuring accuracy and attention to detail.
  • Prepare weekly reports and provide excellent customer service, responding to requests and resolving issues in a timely and professional manner.
Requirements
  • A minimum of 2 years proven reception or administrative experience, with a strong track record of providing excellent customer service.
  • Proficiency in Word and Excel, with the ability to learn new software and systems quickly.
  • Excellent communication and interpersonal skills, with the ability to work effectively with diverse groups and individuals.
  • MS Office experience, with a strong understanding of office software and systems.
Work Schedule

Monday to Friday, 11:00 AM - 3:00 PM, with flexibility to work additional hours as needed.

About Ultimate Staffing

We are a leading staffing agency, committed to providing excellent service to our clients and candidates. We offer a dynamic and supportive work environment, and opportunities for growth and development.

Equal Employment Opportunity

We are an equal employment opportunity employer and welcome applications from all qualified candidates. We consider all qualified applicants without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.



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