Bid Proposal Coordinator

2 weeks ago


Stafford, Virginia, United States ILLUMEN GROUP INC Full time
Job Overview

The Bid Proposal Coordinator plays a pivotal role in the early stages of the proposal process, meticulously documenting our competitive stance. This position is responsible for managing all facets of the bidding and proposal process while pursuing new business opportunities through open Requests for Proposals (RFPs). The Coordinator collaborates closely with Business Development and Practice Area Leaders to formulate effective proposal strategies.

Key Responsibilities

Engagement and Strategy:

  • Initiates early engagement with internal stakeholders to capture our competitive advantages.
  • Documents essential positioning strategies, including teaming approaches, win themes, and unique selling points.

Proposal Management:

  • Oversees the entire bid and proposal process to ensure the creation of compelling proposals.
  • Manages the development of government proposals from the release of the RFP to the final presentation.
  • Conducts thorough analysis of RFPs and collaborates with experts to evaluate potential risks.

Content Development:

  • Prepares and organizes proposal materials, including outlines, schedules, and kickoff presentations.
  • Identifies necessary personnel, such as subject matter experts and reviewers, and assigns responsibilities accordingly.
  • Facilitates the gathering, reviewing, and submission of RFP clarification inquiries.

Quality Assurance:

  • Manages the writing and editing processes to ensure high-quality content.
  • Assembles and reviews contributions from partner teams, consultants, and writers.
  • Conducts proofreading, quality control, and print reproduction to maintain consistency and accuracy.

Compliance and Review:

  • Ensures that all proposal sections meet compliance, completeness, and readability standards.
  • Collaborates with the pricing team to communicate essential information for competitive pricing.
  • Reviews drafts and final versions for responsiveness, thoroughness, and effective design.

Meeting Coordination:

  • Schedules and leads all relevant meetings, including kickoff, planning, and review sessions.
  • Effectively manages multiple proposals and projects simultaneously throughout the opportunity development stages.
Qualifications

Education and Experience:

  • A minimum of three (3) years of experience in Proposal Management is required.
  • Experience in preparing responses for high-value contracts and competitive proposals is preferred.

Essential Skills:

  • Ability to engage early with proposals to maximize competitive advantage.
  • Commitment to enhancing team efficiency and improving overall proposal quality.
  • Strong adherence to established processes and procedures.


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