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Project Coordinator

2 months ago

Irvine, California, United States EMCOR Government Services Full time

EMCOR Government Services is a leading provider of mechanical and electrical construction and facilities management services, offering a comprehensive range of solutions including planning, consulting, and operational maintenance. Our HVAC mechanical services division delivers fully integrated solutions for preventative maintenance and repair, enhancing existing mechanical, electrical, and control systems to achieve optimal economic efficiency for our clients.

Position Title: Project Assistant - Retrofit

Key Responsibilities

  • Expense Management: Manage receipts for technicians, ensuring daily reconciliation and resolution of any discrepancies.
  • Documentation: Organize project binders containing operation and maintenance manuals, submittals, and proposal presentations.
  • Quote Management: Assist in issuing and backing up quote numbers.
  • Procurement: Generate, enter, and finalize purchase orders as required.
  • Subcontractor Setup: Facilitate the onboarding of subcontractors in accordance with company policies.
  • Project Support: Provide assistance to Project Managers with various tasks and responsibilities.
  • Forms Preparation: Complete necessary forms for pre-bid jobs and safety requirements as requested for projects.
  • Coordination: Aid Project Managers in coordinating and scheduling subcontractors for project execution.
  • Project Bookings: Manage and oversee project bookings.
  • Administrative Support: Assist the PMs and sales team with miscellaneous forms including preliminary notices, lien releases/waivers, vendor account setups, and notarizations.
  • Insurance Management: Order and distribute insurance certificates as requested by clients.
  • Bond Processing: Complete and forward bond request forms to the appropriate department.

Qualifications

  • Strong communication skills and the ability to collaborate effectively within a team environment.
  • A minimum of two (2) years of experience in back-office support roles.
  • Detail-oriented with a logical and methodical approach to problem-solving.
  • Exceptional organizational skills.
  • Experience in scheduling and planning.
  • Proficient in Microsoft Office Suite and Adobe Acrobat.

We provide our employees with a competitive salary and a comprehensive benefits package, and we are continuously seeking individuals with the skills and talent necessary to contribute to our ongoing growth and success. We are an Equal Opportunity Employer/Veterans/Disabled.

Compensation Range: $27 - $34 Per Hour