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Project Coordinator

2 months ago

Irvine, California, United States EMCOR Government Services Full time

Company Overview: EMCOR Government Services is a premier provider of mechanical and electrical construction and facilities management services. We specialize in delivering comprehensive solutions that encompass planning, consulting, and operational maintenance.

Position Title: Project Assistant - Retrofit

Key Responsibilities:

  • Expense Management: Manage receipts for technicians, ensuring daily reconciliation and addressing any discrepancies.
  • Documentation: Organize project binders, including operation and maintenance manuals, submittals, and proposal presentations.
  • Quote Management: Assist in issuing and backing up quote numbers.
  • Procurement: Process purchase orders by issuing, entering, and posting as required.
  • Subcontractor Setup: Facilitate the onboarding of subcontractors in accordance with company policies.
  • Project Support: Aid project managers with various tasks and responsibilities.
  • Forms Preparation: Complete necessary forms for pre-bid jobs and safety requirements as requested.
  • Coordination: Assist project managers with scheduling and coordinating subcontractors for various projects.
  • Project Bookings: Manage project bookings efficiently.
  • Administrative Support: Provide assistance to project managers and the sales team with miscellaneous forms, including preliminary notices, lien releases, vendor account setups, and notarizations.
  • Insurance Management: Order and distribute insurance certificates as requested by clients.
  • Bond Requests: Complete and forward bond request forms to the appropriate department.

Qualifications:

  • Strong communication skills and a collaborative team player.
  • A minimum of two years of experience in back-office support roles.
  • Detail-oriented with a logical and methodical approach to problem-solving.
  • Exceptional organizational skills.
  • Experience in scheduling and planning.
  • Proficient in Microsoft Office Suite and Adobe Acrobat.

We provide a competitive salary and a comprehensive benefits package, seeking individuals with the skills and expertise to contribute to our ongoing success. We are an Equal Opportunity Employer, welcoming applications from veterans and individuals with disabilities.

Compensation Range: $27 - $34 Per Hour