Administrative Operations Specialist

2 weeks ago


Dover, Delaware, United States DelDOT Full time

Overview

The Administrative Operations Specialist plays a pivotal role in managing the financial and operational elements associated with various programs. This position is tasked with delivering comprehensive financial reports, performance metrics, and updates to ensure that the agency's objectives are achieved efficiently. The role demands a high degree of self-initiative to fulfill the agency's mission effectively. Furthermore, this position engages directly with the public, addressing inquiries related to program offerings and operational policies.

Key Responsibilities

  • Implement agency regulations, policies, and procedures to manage and process information effectively.
  • Develop official documentation and maintain databases, utilizing software such as Access or equivalent tools.
  • Act as a liaison among the public, clients, and agency personnel to disseminate information regarding services and regulations.
  • Ensure seamless coordination of operational activities.
  • Establish and maintain tracking systems to monitor progress and resolve issues efficiently.
  • Gather, organize, and draft necessary technical and administrative materials for public dissemination or departmental needs.
  • Evaluate routine operational practices and propose enhancements for improved office efficiency.
  • Manage data and filing systems to guarantee accurate and accessible documentation of operations and projects.
  • May supervise or guide junior staff members.

Qualifications

To qualify for the Administrative Operations Specialist role, candidates must demonstrate proficiency in the following areas:

  • A minimum of one year of experience in coordinating office functions, including meeting planning, workflow tracking, and customer service.
  • At least one year of experience in document management, ensuring compliance with relevant standards and resolving discrepancies.
  • One year of experience utilizing automated information systems for data management and reporting.
  • Proficiency in standard software applications for word processing, spreadsheets, or database management.

Employment Conditions

Candidates must possess legal authorization to work in the United States. The agency participates in the Federal E-Verify system to confirm employment eligibility.



  • Dover, Delaware, United States Oceanic Enterprises Full time

    About the Role:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Oceanic Enterprises. As an Administrative Support Specialist, you will play a critical role in supporting the day-to-day operations of our organization.Key Responsibilities:Process and manage administrative tasks, including data entry,...


  • Dover, Delaware, United States Evan W. Smith Funeral Services Full time

    Office Administrative Specialist Job DescriptionWe are seeking an Office Administrative Specialist to enhance our operations at Evan W. Smith Funeral Services. In this role, you will undertake a variety of clerical and administrative responsibilities, ensuring efficient office functioning and providing essential support to families.Key Responsibilities:Serve...


  • Dover, Delaware, United States DelDOT Full time

    Overview Begin Your Journey with DelDOT The Delaware Department of Transportation (DelDOT) plays a crucial role in various facets of state governance, including infrastructure development, transportation management, and community enhancement. Our mission encompasses everything from safeguarding Delaware's transportation assets to fostering economic...


  • Dover, Delaware, United States Sterling Environmental Services Full time

    Job OverviewWe are looking for an Administrative Support Specialist to provide essential clerical and organizational assistance to enhance the operational efficiency of our company.Key Responsibilities:Manage daily office operations and tasksCompose and prepare formal communications and documentsCoordinate and organize appointments and assignmentsHandle...


  • Dover, Delaware, United States Expedite Technology Solutions LLC Full time

    Title: Cybersecurity Operations Specialist Location: Onsite Duration: 12 Months Job Overview: The Cybersecurity Operations Specialist is tasked with managing access controls across mainframe systems for all personnel, including staff, contractors, and vendors. This role also encompasses responsibilities for physical security through proprietary management...


  • Dover, Delaware, United States Goodwill of Delaware and Delaware County Full time

    Job SummaryWe are seeking a highly skilled and organized Receptionist - Administrative Specialist I to join our team at Goodwill of Delaware and Delaware County. As a key member of our front-line customer service team, you will be responsible for providing exceptional support to our clients and staff.Key ResponsibilitiesProvide a warm and welcoming...


  • Dover, Delaware, United States Goodwill of Delaware and Delaware County Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Goodwill of Delaware and Delaware County. As a key member of our front-line customer service team, you will be responsible for providing exceptional support to our clients and staff.Key ResponsibilitiesClient Support: Provide professional...


  • Dover, Delaware, United States DelDOT Full time

    Introduction Begin Your Career with DelDOT The Delaware Department of Transportation (DelDOT) plays a vital role in various aspects of state governance, including infrastructure development, transportation management, and community services. Our mission encompasses a wide range of responsibilities, from maintaining transportation systems to...


  • Dover, Delaware, United States DelDOT Full time

    Overview Embark on a Career with DelDOT The Delaware Department of Transportation (DelDOT) plays a crucial role in various facets of state governance, including infrastructure development, public safety, and community services. Our mission encompasses a wide range of responsibilities, from enhancing transportation systems to promoting sustainable...


  • Dover, Delaware, United States Goodwill of Delaware and Delaware County Full time

    Job OverviewThe Accounting Specialist plays a crucial role in delivering comprehensive accounting assistance and technical support across various financial operations. This position encompasses a wide range of responsibilities, including bank and tax examinations, cash management, revenue tracking, program funding, auditing, and financial analysis.Key...


  • Dover, Delaware, United States DelDOT Full time

    Overview The Administrative Operations Specialist plays a crucial role in managing the financial and operational elements for various state programs. This position is tasked with delivering comprehensive financial reports, performance assessments, statewide strategy updates, staffing schedules, event coordination, and other responsibilities as assigned....


  • Dover, Delaware, United States DelDOT Full time

    Overview The selected candidate will deliver comprehensive administrative assistance to the Chief and Deputy Chief of Planning, Research, and Reentry. This division is responsible for overseeing and coordinating initiatives related to prisoner reintegration, spearheading the Department's data collection and analytical efforts, facilitating strategic...


  • Dover, Delaware, United States Goodwill of Delaware and Delaware County Full time

    Job OverviewThe Accounting Specialist plays a crucial role in providing essential fiscal support and technical assistance in various accounting functions. This position encompasses a range of responsibilities including bank examinations, tax collections, cash management, revenue tracking, program funding, auditing, and financial analysis.Key...


  • Dover, Delaware, United States General Healthcare Resources, Inc. Full time

    Position: Operating Room SpecialistCompany: General Healthcare Resources, Inc.Overview:We are seeking a skilled Operating Room Specialist to join our dedicated team in a leading healthcare facility. This role is a full-time contract position with the potential for extension.Compensation:Pay Rate: $52-53/hourSchedule:Afternoon Shift: 2:45 PM - 11:15...


  • Dover, Delaware, United States DelDOT Full time

    Overview The selected candidate will offer vital administrative assistance to the Chief and Deputy Chief of Planning, Research, and Reentry. This division is responsible for overseeing and coordinating initiatives related to prisoner reentry, leading data collection and analysis efforts, facilitating strategic planning, ensuring compliance and...


  • Dover, Delaware, United States Delaware State University Full time

    Position OverviewThe Receptionist plays a vital role in ensuring a welcoming and efficient environment within the organization. This position requires a blend of interpersonal skills and administrative capabilities.Key ResponsibilitiesWelcome Visitors: Greet individuals in a friendly and professional manner.Manage Communications: Answer incoming calls and...


  • Dover, Delaware, United States Procter & Gamble Full time

    Job SummaryWe are seeking a skilled Plant Operations Specialist to join our team at Procter & Gamble. As a key member of our manufacturing team, you will be responsible for ensuring the smooth operation of our production facilities.Key ResponsibilitiesOperate and maintain complex manufacturing equipment, including high-speed converting and packing...


  • Dover, Delaware, United States Vail Resorts Full time

    Job Summary:The Equipment Operations Specialist will be responsible for operating a variety of heavy equipment, trucks, and tractors to perform mountain and utility repair, maintenance, and construction of facilities at Vail Resorts.Key Responsibilities:Provide routine maintenance to slopes and operate all equipment used by the Mt. Ops team, including skid...


  • Dover, Delaware, United States DelDOT Full time

    Introduction Make a Difference with DelDOT At the Delaware Department of Transportation (DelDOT), our mission is to enhance the quality of life for Delaware residents by ensuring safe and efficient transportation systems. We are committed to fostering independence and supporting our community through various services. We provide a wide range of...


  • Dover, Delaware, United States Intellis Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Cashier Operations Specialist to join our team at Intellis. As a key member of our banking and cash handling team, you will be responsible for ensuring the smooth and efficient operation of our cash handling processes.Key ResponsibilitiesManage and maintain accurate records of cash and coin...