Financial and Administrative Analyst
2 weeks ago
Overview
The Administrative Operations Specialist plays a crucial role in managing the financial and operational elements for various state programs. This position is tasked with delivering comprehensive financial reports, performance assessments, statewide strategy updates, staffing schedules, event coordination, and other responsibilities as assigned. A high degree of self-motivation is essential to fulfill the agency's mission effectively. Furthermore, this role involves direct interaction with the public, addressing inquiries related to program offerings and policies. The position ensures that operations are advantageous for both urban and rural environments.Key Responsibilities
The following are essential responsibilities common to this role, though not exhaustive: Implements agency regulations, policies, and procedures to manage and process information effectively.Develops official documentation; manages databases using software such as Access; creates and maintains spreadsheets; designs original presentations using various software tools.
Acts as a liaison among the public, clients, and agency personnel to disseminate information and clarify agency services and regulations.
Ensures effective coordination of operational tasks.
Establishes tracking systems and follows up to guarantee the resolution of issues.
Gathers, organizes, and drafts technical and administrative materials for public or departmental use. Compiles data to prepare reports and provide necessary documentation.
Evaluates routine operational practices and suggests improvements for efficient office management.
Maintains data management systems to ensure accurate and easily accessible documentation of operations and projects.
May supervise or oversee junior staff members.
Qualifications
Requirements for Administrative Operations Specialist Candidates must demonstrate proficiency in the following areas:
A minimum of one year of experience in document processing, including reviewing records for compliance with regulations and standards, resolving discrepancies, and monitoring activities.
At least one year of experience utilizing automated information systems for data management.
One year of experience with standard software applications for word processing, spreadsheets, or databases.
Employment Conditions
Candidates must be legally authorized to work in the United States. The agency participates in the Federal E-Verify system to confirm work authorization.-
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