Administrative Assistant

5 days ago

Redwood City, California, United States Nuvig Therapeutics Inc. Full time
About the Role

We are seeking a highly skilled and experienced Administrative Assistant to provide high-level administrative support to our Chief Medical Officer (CMO) and basic support to our clinical development team.

Key Responsibilities
  • Act as primary point of contact for internal and external stakeholders, including screening and responding to inquiries.
  • Manage an extremely active calendar of appointments, complete expense reports, compose and prepare correspondence, arrange domestic and international travel plans, and compile documents for travel-related meetings.
  • Draft and proofread documents, reports, and presentations with a high degree of accuracy.
  • Provide a bridge for smooth communication between the CMO, CSO, CEO, and other company staff, demonstrating leadership to maintain credibility, trust, and support.
  • Work closely and effectively with the CMO to keep them well-informed of upcoming commitments and responsibilities, following up appropriately.
  • Manage the CMO's and some members of the clinical development team's external commitments.
  • Run interference with internal commitments, such as external Board meetings and invited talks.
  • Prioritize conflicting needs, handle matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Assist in the coordination and implementation of special projects and initiatives as directed by the CMO.
  • Support development and implementation of new business processes, such as document management, approval, and archival processes.
  • Be the point person for departmental purchases.
  • Cultivate and maintain positive relationships with internal teams, external partners, and stakeholders.
  • Liaise with other executive assistants and departments to facilitate collaboration and efficiency.
Requirements
  • Bachelor's degree required.
  • Strong work tenure: five plus years of proven experience as an executive assistant or similar role supporting C-level executives, preferably in a biotech company.
  • Experience and interest in internal and external communications.
  • Proficient in Microsoft Office Suite and Adobe Acrobat.
  • Strong organizational and time management skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail with a commitment to accuracy and quality.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners.
  • Expert level written and verbal communication skills.
  • Anticipate the executive's needs and proactively assemble the appropriate people and resources to solve problems.
  • Emotional maturity.
  • Highly resourceful team-player, with the ability to also be extremely effective independently.
  • Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of service and response.
  • Highly dependent.
  • Demonstrated ability to achieve high performance goals and meet deadlines in a fast-paced environment.
  • Comfortable troubleshooting basic computer and software issues.
  • Willingness to step outside of the role and support the team as needed.
About Nuvig Therapeutics Inc.

Nuvig Therapeutics, Inc. is a science-driven research and clinical development organization focused on fundamentally transforming how we approach and treat inflammatory and autoimmune diseases. Our first product candidate NVG-2089 is a recombinant, human IgG1 Fc fragment that has been engineered to target immunomodulatory Type 2 Fc receptors and modulate immune response. Additional efforts are focused on engineering full-length therapeutic antibodies to maximize their ability to control aggressive autoimmune diseases. Founded in 2021 by industry experts, Nuvig Therapeutics is well-supported by top-tier investors, ensuring robust funding to drive our innovative research and clinical programs forward.

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