Administrative Assistant

1 month ago

Redwood City, California, United States Nuvig Therapeutics Inc. Full time
About the Role

Nuvig Therapeutics Inc. is seeking a highly skilled and experienced Administrative Assistant to provide top-notch support to our Chief Medical Officer (CMO) and clinical development team. As a key member of our team, you will play a critical role in ensuring the smooth operation of our organization.

Key Responsibilities
  • Act as the primary point of contact for internal and external stakeholders, including screening and responding to inquiries.
  • Manage the CMO's and clinical development team's calendars, schedule meetings, and coordinate travel arrangements.
  • Draft and proofread documents, reports, and presentations with a high degree of accuracy.
  • Provide exceptional administrative support, including expense reporting, correspondence, and document preparation.
  • Work closely with the CMO to keep them informed of upcoming commitments and responsibilities.
  • Manage external commitments, run interference with internal commitments, and prioritize conflicting needs.
  • Assist in the coordination and implementation of special projects and initiatives as directed by the CMO.
  • Support the development and implementation of new business processes, including document management, approval, and archival processes.
  • Be the point person for departmental purchases and collaborate with peer groups for process improvement and team or company-wide events.
  • Cultivate and maintain positive relationships with internal teams, external partners, and stakeholders.
Requirements
  • Bachelor's degree required.
  • Five plus years of proven experience as an executive assistant or similar role supporting C-level executives, preferably in a biotech company.
  • Experience and interest in internal and external communications.
  • Proficient in Microsoft Office Suite and Adobe Acrobat.
  • Strong organizational and time management skills, with excellent attention to detail and a commitment to accuracy and quality.
  • Very strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners.
  • Expert level written and verbal communication skills.
  • Anticipate the executive's needs and proactively assemble the appropriate people and resources to solve problems.
  • Emotional maturity and the ability to handle confidential information with discretion.
  • Highly resourceful team-player, with the ability to also be extremely effective independently.
What We Offer
  • A culture inspired by our values: patients first, teamwork, scientific rigor and curiosity.
  • A collaborative, data-driven pre-IPO start-up environment where we inspire each other to always perform at our best and focus on advancing science that will help patients.
  • Learning and development resources to help you grow professionally and potential for advancement for stronger performers.
  • Competitive compensation (Base & Performance Bonus) and stock option package (equity in an early-stage company).
  • Rich medical, dental, and vision insurance plans.
  • Health, Limited, and Dependent Care FSA; HSA with company contributions.
  • 401(k) with company matching.
  • Pre-Tax Commuter Benefits.
  • Paid Term Life and AD&D, STD, and LTD plans.
  • Employee Assistance Program (EAP).
  • Generous company paid holidays and flexible PTO.
  • Flexible work schedule (on-site/hybrid).
  • Kitchen stocked with a variety of healthy and delicious snacks and drinks.

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