Government-Focused Administrative Coordinator
2 weeks ago
Benefits:
- Dental insurance
- Health insurance
- Vision insurance
Position: Administrative Assistant
Required Qualifications: A minimum of a high school diploma is essential, along with at least four (4) years of experience in administrative roles. Experience working with contractors is preferred, with a focus on systems and procedures.
Key Responsibilities:
- Meeting Coordination: Assist in organizing appointments, conferences, and meetings, providing logistical support and recording minutes as needed.
- Call Management: Professionally handle incoming calls, directing them to the appropriate personnel and addressing basic inquiries.
- Visitor Coordination: Welcome visitors and assist with access requirements for official meetings.
- Document Creation and Editing: Develop and revise documents using word processing software, ensuring adherence to company policies and standards.
- Records Management: Support the organization in managing and disposing of records in compliance with established policies.
- Office Supply Management: Monitor and replenish office supplies as necessary, following company guidelines.
- Equipment Maintenance: Oversee office equipment functionality and report issues promptly.
- Mail Processing: Manage incoming and outgoing mail, ensuring timely processing and tracking.
- Travel Coordination: Assist in organizing travel arrangements and maintaining accurate records of travel expenses.
- Training Support: Aid in the preparation and processing of training requests for staff.
- Timekeeping: Monitor and verify timecard data for payroll accuracy and address inquiries related to timekeeping.
Flexible work-from-home options are available.
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