Administrative Assistant

18 hours ago


Fremont, California, United States Abbott Full time

The Opportunity

This position is an exciting opportunity to join our team in the Legal Division, working onsite in Alameda, CA. As a key member of our team, you will provide administrative support to the Legal/OEC organization, including DVPs, attorneys, directors, ECOs, paralegals, and other team members.

Key Responsibilities

  • Provide administrative support to the Legal/OEC organization, including managing calendars, scheduling travel, processing expense reports, creating and modifying business documents, answering phones, and managing correspondence.
  • Utilize advanced software skills, including Microsoft Office Suite and other business-specific software, to effectively support the organization.
  • Qualified candidates will demonstrate top-notch written and verbal communication skills.
  • Practice good judgment and maintain confidentiality in handling sensitive business information.
  • Consistently interact with high-level executives and work with cross-functional teams in connection with projects and division-wide support.
  • Build strong working relationships and networks with others to drive efficiency into the organizations they support.
  • Provide basic project management support and assist with meeting/event coordination.
  • Conduct onboarding activities, including workspace set-ups for new employees.
  • Prioritize workload to ensure departmental support needs are fulfilled.
  • Maintain departmental files, as assigned, in compliance with corporate policy.
  • Responsible for compliance with applicable Corporate and Divisional Policies and procedures.

Required Qualifications

  • High School diploma or equivalent, some college preferred.
  • 3+ years of previous administrative experience or equivalent is required.
  • Advanced verbal and written communication skills.
  • Advanced experience in Microsoft Office Suite (Teams, PowerPoint, Outlook, Excel, and Word) required and SharePoint, SAP, Concur experience preferred.
  • High level of integrity and professionalism in handling sensitive and confidential information.
  • Ability to effectively manage competing priorities and work independently and as part of a team.
  • Proactive problem solver with strong attention to detail.
  • IP experience is preferred.


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