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Seasonal Administrative Assistant

1 month ago

Fremont, California, United States OnTrac Full time
Operations Admin Assistant

We are seeking a highly organized and detail-oriented Operations Admin Assistant to join our team at OnTrac. As a key member of our operations team, you will be responsible for providing administrative support to our HUB General Manager, assisting with vendor invoicing, payroll time logs, and time-off requests, and maintaining employee files.

Key Responsibilities:
  • Manage payroll logs and time-off requests
  • Process customer billing via multiple portals, including vendor invoicing
  • Assist in maintaining facility employee files
  • Run reports to provide detailed information to operations management
  • Manage multiple MS Outlook inboxes related to Customer Collections
Requirements:
  • High school diploma or general education degree (GED) preferred
  • Intermediate-to-advanced skills in Microsoft Excel and Outlook
  • Strong organizational skills and attention to detail
  • Ability to communicate clearly and professionally with customers
  • Ability to self-manage and prioritize work to meet competing deadlines

OnTrac is an equal opportunity employer and values diversity and inclusion in the workplace. We are committed to creating a welcoming and inclusive environment for all employees and applicants.