Administrative Coordinator

1 week ago

West Allis, Wisconsin, United States Advocate Health Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Assistant to join our team at Advocate Health. The successful candidate will provide administrative support to our leadership team, ensuring the smooth operation of our office.

Key Responsibilities
  • Scheduling and Calendar Management: Coordinate and maintain a calendar of appointments, meetings, and travel for our leadership team.
  • Administrative Support: Provide administrative assistance, including preparing agendas, selecting venues, and arranging audio-visual equipment.
  • Communication and Customer Service: Respond to phone calls, greet visitors, and provide procedural information to internal and external stakeholders.
  • Document Preparation and Editing: Create, draft, and edit correspondence, memos, and documents using Microsoft Office software.
  • Reporting and Data Analysis: Compile and analyze data to support administrative needs, and create reports as required.
  • Special Projects and Assignments: Coordinate administrative details for special projects and assignments, including data compilation and document preparation.
  • Office Operations and Maintenance: Maintain office equipment, order supplies, and perform other administrative tasks as needed.
Requirements
  • Education: High school graduate or equivalent.
  • Experience: Typically requires 5 years of experience in providing administrative support.
  • Skills and Abilities: Ability to manage time and priorities, maintain confidentiality, and communicate effectively with stakeholders.
Working Conditions

This role requires the ability to sit, stand, and walk for prolonged periods, and to continuously use a keyboard. Occasional lifting of items weighing up to 20 lbs may be required.

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