Front Desk Administrative Officer

10 hours ago


Salt Lake, Utah, United States University of Utah Full time
Job Summary

This role is crucial in maintaining a positive and welcoming environment for visitors and staff alike as the primary front desk representative. The Front Desk Administrative Officer will be the backbone of a department, providing crucial support to advancement units and ensuring smooth day-to-day operations.

Key Responsibilities
  • Be the first point of contact: Greet visitors, answer phones, and direct inquiries to the appropriate person or unit.
  • Keep things organized: Process and distribute mail and packages, create and maintain filing systems, and manage office supplies.
  • Master the schedule: Schedule appointments, set up meetings, and ensure conference room technology is functional for productive gatherings.
  • Become a department ambassador: Answer questions about the organization and its activities, providing a positive first impression.
  • Support core functions: Assist with word processing, data entry, and general secretarial duties to contribute to departmental efficiency.
  • Maintain a smooth-running office: Keep office equipment functioning by arranging for service calls when needed and manage inventory by creating shopping lists.
Requirements
  • Bachelor's degree in Business, Finance, or a related field, or equivalency.
  • Three years experience in maintaining complex financial records, developing and monitoring departmental budgets, and preparing related reports.
  • Demonstrated organizational, human relation, and effective communication skills.
Work Environment

This position is located in an office environment and requires sitting, hearing, listening, and talking. Repetitive hand motion, walking, bending, and reaching overhead may be required.



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