Academic Human Resources Specialist

2 weeks ago

San Francisco, California, United States InsideHigherEd Full time


Academic HR Analyst - Earth & Planetary Science

At the University of California, Berkeley, we are dedicated to fostering a community that promotes equity in experience and opportunity, ensuring that all students, faculty, and staff from diverse backgrounds feel safe, welcomed, and included. Our culture of openness, freedom, and belonging makes it a unique environment for everyone involved.

As one of the leading institutions in higher education, UC Berkeley is distinguished by its combination of world-class academic and research excellence, the transformative opportunities it offers to a diverse student body, and its commitment to equity and social justice. Founded in 1868, Berkeley has continually generated significant intellectual, economic, and social value both locally and globally.

We seek applicants who are equity-minded and represent the full diversity of California, demonstrating an understanding of the various academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds within our community. Joining Berkeley means becoming part of an inclusive, innovative, and equity-focused environment that views higher education as a matter of social justice, requiring collaboration among faculty, staff, students, and community partners.

At UC Berkeley, we believe that learning is integral to working, and we strive to support all staff in realizing their full potential. We provide all staff employees with at least 80 hours (10 days) of paid time annually for professional development activities. For more information on career growth opportunities at UC Berkeley, please visit our website.

Department Overview

The Department of Earth & Planetary Science, part of the Mathematical and Physical Sciences Division within the College of Letters and Science, is recognized as one of the top programs in the USA, offering six major specializations and various interdisciplinary programs in atmospheric science, climate, environmental geoscience, marine geophysics, and planetary science. The department comprises 40 faculty members, including adjuncts and emeritus, approximately 60 graduate students, 150 undergraduate majors, 30 postdoctoral researchers, and 9 staff members. Our mission is driven by a fundamental curiosity about the past, present, and future of Earth and other planets, underpinned by a commitment to equity, accessibility, and inclusion for all.

The Academic HR Analyst plays a crucial role in supporting the Chair of the Earth & Planetary Science Department and the Director of the Berkeley Seismological Lab. This position involves recommending, developing, implementing, administering, coordinating, and evaluating academic human resource policies, labor contracts, statutes, programs, and procedures related to academic recruitment, appointments, terminations, advancement, compensation, salary administration, faculty welfare programs, visa procurement, faculty misconduct, faculty equity, and position management. Additionally, the analyst will onboard departmental postdoctoral scholars, liaise with Berkeley Regional Services, and participate in special projects related to Academic Personnel Administration.

Key Responsibilities

Department HR Policy Expert (25%)
  • Provide strategic advice and counsel to the Department Manager, EPS Chair, and BSL Director by analyzing and interpreting system-wide and organizational policies, collective bargaining agreements, and academic personnel procedures.
  • Advise departmental supervisors on benefits issues and provide guidance on compensation, personnel policies, and labor relations.
  • Conduct research and analysis to resolve complex HR problems and advise leadership as needed.
  • Ensure the processing and maintenance of department HR records, including audits and proper disposal.
  • Stay current on University rules and regulations changes affecting faculty and academic appointments.

Berkeley Regional Services Liaison (25%)
  • Submit requests for payroll transactions and track cases to ensure smooth workflow.
  • Audit transactions and maintain personnel files for staff.
  • Provide guidance on faculty compensation programs and maintain sabbatical credits.
  • Counsel faculty on work-related problems and visa matters.

Academic Review Processes (25%)
  • Facilitate and manage academic review processes, ensuring timely submission of materials for personnel actions.
  • Summarize data from teaching evaluations for inclusion in academic personnel actions.
  • Provide high-level support and analysis in all areas of academic personnel and hiring.

Student Academic Titles Management (20%)
  • Assist in the hiring of student academic titles and ensure compliance with labor laws.
  • Coordinate assignments for graduate student instructors and maintain communication with student employees.

Faculty Search Support (15%)
  • Support faculty search committees in drafting search plans and administering the academic search process.
  • Maintain contact with new faculty members to ensure a smooth transition.

Professional Development (10%)
  • Participate in professional development activities and seek opportunities for leadership roles.

Required Qualifications
  • Bachelor's degree in a related field or equivalent experience.
  • Thorough knowledge of academic HR policies and procedures.
  • Excellent critical thinking and communication skills.
  • Proficiency in Google tools, Microsoft Office, and Adobe.
Preferred Qualifications
  • Knowledge of trends in academia and human resource management.

Salary & Benefits

For information on the comprehensive benefits package offered by the University, please visit the University of California's Compensation & Benefits website.

The budgeted salary range for this position is $74,300 to $99,000 yearly, commensurate with experience. This is a full-time career position eligible for full benefits.

Equal Employment Opportunity

The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.

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