IT Project Management Coordinator

2 weeks ago

Chicago, Illinois, United States Fairlife Full time

Company Overview:

fairlife, LLC is a leading nutrition enterprise based in Chicago, specializing in the creation of high-quality, nutritious dairy products designed to enhance consumer health.

With an impressive annual retail sales figure nearing $2 billion, fairlife's diverse range of delectable, lactose-free dairy offerings includes: fairlife ultra-filtered milk, Core Power High Protein Shakes for post-exercise recovery, and fairlife nutrition planTM, a nutritional shake aimed at promoting healthier lifestyles.

As a wholly owned subsidiary of The Coca-Cola Company, fairlife, LLC has garnered recognition from both Fast Company and Nielsen for its innovative contributions to the industry.

Job Purpose:

The Project Coordinator will operate under limited supervision to manage cross-functional teams across various small to medium-sized IT initiatives, employing the principles and tools outlined in the PMBOK Framework.

Key Responsibilities:

  • Project Justification: Assist business owners and stakeholders in crafting business cases and project charters that will be utilized by leadership to assess the value of proposed initiatives.
  • Project Planning: Formulate project plans, timelines, and budgets for small to medium-sized projects (typically lasting 0-6 months with simple to moderate complexity). Collaborate with stakeholders to define project scope, identify necessary resources, and set project milestones.
  • Procurement: Work alongside fairlife leadership to determine resource needs for projects. Manage the procurement process for equipment and services, as well as IT operational expenses, in collaboration with subject matter experts.
  • Project Execution: Partner with cross-functional teams, including Engineering, Automation, Safety, Production, Maintenance, and Quality Assurance, to ensure effective project execution. The Project Coordinator will oversee activities, manage resources, and facilitate the resolution of any issues or conflicts that may arise.
  • Documentation and Reporting: Maintain comprehensive project documentation, including plans, charters, risk and issue logs, RACI matrices, communication plans, and status reports. Track project progress, expenses, and provide regular updates to stakeholders.

Skills and Qualifications:

  • Associate degree in Information Technology or a related field, or equivalent professional experience.
  • CAPM (Certified Associate in Project Management) certification or comparable experience.
  • 2-3 years of experience in coordinating or managing traditional/waterfall IT projects.
  • Experience with hybrid projects that integrate both traditional and agile methodologies is preferred.
  • Proficient in resource organization and prioritization to meet deadlines and stakeholder expectations.
  • Excellent interpersonal and communication skills, capable of engaging effectively with a diverse range of stakeholders.
  • Ability to lead and influence project team members and stakeholders.
  • Experience in managing project budgets.
  • Detail-oriented with strong organizational skills.
  • Familiarity with computerized information systems used in project management and collaboration (preferred tools: Microsoft Project, MS Planner, MS Teams, MS SharePoint).

Position Location: Chicago, IL

Reports To: Senior Project Manager, IT

Travel Requirements: Less than 10%

Exempt/Nonexempt: Exempt

fairlife, LLC is committed to equal opportunity employment. We do not discriminate based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. All qualified applicants and employees will receive equal opportunity. Selection decisions are based on job-related factors.

In addition to our nondiscrimination commitment, the Company will provide reasonable accommodations for qualified individuals with known disabilities unless doing so would impose an undue hardship on the Company.

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