Project Management Assistant

2 weeks ago


Chicago, Illinois, United States ACRE Project Management Full time

ACRE Project Management Group ("ACRE"), a privately owned consulting firm specializing in comprehensive Project Management and Pre-Lease Services for commercial office space tenants/users, is looking for a dedicated full-time Project Management Assistant to become part of their dynamic and growing team.

Position Overview:

The Project Management Assistant plays a crucial role in supporting the Senior Project Manager throughout the lifecycle of various projects, ensuring the effective execution and successful delivery of office renovations and buildouts. In this position, you will assist in defining project scope and timelines while maintaining client satisfaction throughout the process. Your responsibilities will include ensuring that all project management tasks align with both the client's and ACRE's established policies and procedures.

Key Responsibilities:

  • Collaborate with the Senior Project Manager on all aspects of project management, including planning, design, construction, relocation, and project closeout.
  • Exhibit the ability to interpret and apply standard documentation relevant to real estate projects, such as contracts, leases, work letters, surveys, and architectural drawings.
  • Engage directly with clients to clarify project requirements. Prepare comprehensive scope of work, resource allocation plans, cost estimates, budget outlines, work schedules, quality control measures, and risk assessments.
  • Identify project delivery resources from pre-approved lists; conduct simple requests for proposals; perform bid analysis with management support; and recommend suitable resources to clients.
  • Provide strategic guidance and direction to achieve project objectives.
  • Proficient in Microsoft Suite (especially Word and Excel) and Microsoft Project.
  • Implement a communication strategy for meetings and written reports/minutes to keep clients and project teams informed. Facilitate project meetings effectively.
  • Establish project documentation governance in accordance with ACRE and client standards. Ensure that project data integrity and documentation are accurate, timely, and well-coordinated.
  • Monitor the progress of each project against established goals, objectives, budgets, and timelines. Report on status and variances. Develop action plans to meet objectives, budgets, and schedules.
  • Devise innovative and timely solutions to challenges by assessing situations to determine their significance, urgency, and risks; identifying root causes; gathering and processing relevant information; and making clear recommendations and decisions for resolution that are timely and in the best interest of the organization.

Qualifications / Skills:

  • Ability to communicate clearly, concisely, and professionally; demonstrate strong written, verbal, listening, and presentation skills to effectively interact and coordinate both technical and non-technical matters with the internal project team, clients, and other consultants.
  • Capable of managing work independently while effectively delegating and utilizing other ACRE staff and productive partners.
  • Exhibit excellent organizational and time management skills regarding projects, reports, and other commitments, ensuring assignments are completed with quality and timeliness.
  • Maintain a positive, self-motivated, and proactive attitude.

Education / Certification / Experience:

  • A Bachelor's Degree in architecture, construction management, or engineering is preferred.
  • 1-4 years of experience in a related field.


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