Experienced Project Coordinator

1 week ago


Chicago, Illinois, United States PCG INTERNATIONAL INC Full time
Job Overview

PCG International Inc. is a forward-thinking organization that leverages technology to enhance the effectiveness of health, education, and human services sectors. We are currently seeking a highly skilled Senior Project Operations Coordinator to oversee critical project initiatives within our organization.

The ideal candidate will be responsible for managing various components of specific projects, ensuring their successful execution. This role includes supporting project managers and teams by facilitating communication, coordinating tasks, and handling administrative responsibilities. You will be pivotal in maintaining project timelines, organizing meetings, documenting outcomes, tracking action items, and providing comprehensive support for project-related activities.

As the central liaison for project stakeholders, you will assist in guaranteeing that projects are delivered on schedule, within budget, and meet established quality standards. Additionally, your responsibilities may encompass preparing project reports, managing documentation, and aiding in risk management and issue resolution.

Key Responsibilities:

  1. Create and Maintain Project Management Schedule: The Project Coordinator is tasked with developing and sustaining a detailed project management schedule, identifying essential milestones, deadlines, and tasks for successful program execution.
  2. Organize Project Management Meetings: This role involves planning and coordinating project management meetings, ensuring all necessary resources are available for effective discussions.
  3. Prepare Meeting Agendas: Prior to meetings, the Project Coordinator will prepare comprehensive agendas outlining discussion topics, objectives, and required materials.
  4. Facilitate Internal Meetings: During meetings, the Project Coordinator will guide discussions, encourage participant engagement, and ensure focus on meeting objectives.
  5. Document Meeting Outcomes: Post-meeting, the Project Coordinator will document notes summarizing discussions, key decisions, assigned action items, and follow-up tasks.
  6. Summarize Action Items: Alongside meeting notes, the Project Coordinator will summarize action items and key insights to track progress and maintain accountability.
  7. Support Ad-Hoc Requests: The Project Coordinator will provide assistance for ad-hoc project management requests, which may include research, report preparation, or other necessary tasks.

Qualifications:

  • Bachelor's degree in business administration, project management, or a related field.
  • Demonstrated experience in project coordination or management.
  • Exceptional organizational and time management skills.
  • Strong communication and interpersonal skills.
  • Proficiency in project management software and Microsoft Office Suite.
  • Able to work effectively both independently and collaboratively.
  • Detail-oriented with the ability to multitask in a dynamic environment.


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