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Experienced Project Coordinator

2 months ago

Chicago, Illinois, United States PCG INTERNATIONAL INC Full time
Job Overview

PCG International Inc. is a forward-thinking and technology-oriented organization dedicated to enhancing the quality of life through strategic partnerships with health, education, and human services sectors. We are currently seeking a Senior Project Management Specialist to oversee critical project initiatives within our organization.

The ideal candidate will take charge of various project components, ensuring timely and successful execution. This role primarily involves supporting project managers and teams by enhancing communication, coordinating tasks, and managing essential administrative duties. You will be pivotal in maintaining project timelines, organizing meetings, documenting outcomes, tracking action items, and facilitating project-related support.

As the main liaison for project stakeholders, you will help guarantee that projects are delivered on schedule, within budget, and adhere to established quality standards. This position may also require you to prepare comprehensive project reports, manage documentation, and assist in risk management and issue resolution.

Key Responsibilities:

  1. Establish Project Management Schedule: The Project Coordinator is tasked with developing and maintaining a detailed project management schedule, identifying key milestones, deadlines, and essential tasks for successful project execution.
  2. Organize Project Management Meetings: The Project Coordinator will plan and facilitate project management meetings, coordinating schedules, reserving meeting spaces, and ensuring all necessary resources are available for effective discussions.
  3. Create Meeting Agendas: Prior to each meeting, the Project Coordinator will prepare comprehensive agendas that outline discussion topics, objectives, and required materials.
  4. Lead Internal Meetings: During meetings, the Project Coordinator will facilitate discussions, encourage participant engagement, and ensure focus on meeting objectives, while also leading specific discussions or presentations as needed.
  5. Document Meeting Outcomes: After each meeting, the Project Coordinator will document key discussions, decisions made, assigned action items, and follow-up tasks.
  6. Summarize Action Items: The Project Coordinator will summarize action items and key insights from discussions, serving as a reference for future meetings and ensuring accountability.
  7. Support Ad-Hoc Requests: The Project Coordinator will provide assistance for ad-hoc project management requests, which may include conducting research, preparing reports, or other necessary tasks to support project success.

Qualifications:

  • Bachelor's degree in business administration, project management, or a related field.
  • Demonstrated experience in project coordination or management.
  • Exceptional organizational and time management skills.
  • Strong communication and interpersonal skills.
  • Proficiency in project management software and Microsoft Office Suite.
  • Ability to work independently and collaboratively within a team.
  • Attention to detail and capacity to multitask in a dynamic environment.