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Administrative Support Specialist
2 months ago
PRS Management, Inc., a prominent entity in the senior living sector, is looking for a dedicated Administrative Support Specialist to become an integral part of our Community Housing team. This role will involve providing essential clerical support to enhance the living experience for residents, guests, and staff.
Key Responsibilities:
- Foster positive relationships with applicants and residents while ensuring compliance with U.S. Department of Housing and Urban Development regulations and Community Housing policies.
- Oversee building maintenance and office functions, ensuring adherence to efficient inventory management practices.
- Uphold a high standard of professionalism and confidentiality when dealing with applicants and residents throughout the screening and review processes.
- Ensure quality interactions with applicants, residents, vendors, staff, and community agencies.
- Assist in preparing and distributing notices and monthly updates to residents regarding activities and services.
- Facilitate monthly community meetings to promote tenant and landlord relations.
- Support the interviewing and processing of applicants, including interim, annual, and move-in certifications, along with necessary HUD documentation.
- Prepare monthly invoices for payment processing and maintain an organized inventory of office supplies.
- Safeguard confidential resident files and sensitive information.
- Aid in organizing resident and apartment records and planning community events to enhance resident engagement.
- Collect rent payments and ensure accurate processing and banking in line with regulations.
- Manage phone inquiries and direct visitors appropriately.
- Respond to community emergencies as required.
- Perform additional duties as assigned.
Work Schedule: Monday - Friday
Compensation: $18.50 per hour, depending on experience
Benefits:
- Comprehensive Medical/Dental/Vision insurance with fully covered premiums for employees, including a High Deductible/HSA option.
- 401(k) plan with employer matching up to 4%, with immediate vesting and a company-funded profit-sharing plan.
- Generous paid time off (PTO) policy.
- Employer-paid Life and AD&D Insurance, with options for supplemental coverage.
- Flexible Spending Account (FSA) and Dependent Care FSA available.
- Optional Pet Insurance.
- Access to a discount platform, life assistance benefits, and virtual healthcare services.
- Early wage access through PayActiv.
