Administrative Services Manager

3 weeks ago

Columbus, Ohio, United States Frozen Specialties, Inc. Full time
About the Role

Frozen Specialties, Inc. is seeking a highly organized and proactive Office Manager to support our team at our headquarters. This thoughtfully designed role will play a crucial part in establishing and maintaining an efficient office environment.

Key Responsibilities
  • Maintain the office environment, ensuring that the workspace is functional and welcoming.
  • Manage executive schedules, including appointments, meetings, and travel arrangements for the leadership team.
  • Act as a liaison for guests and visitors, providing a professional and welcoming experience during customer visits.
  • Organize and maintain office documentation to ensure easy access and retrieval.
  • Manage company communications, including internal announcements, newsletters, and updates, ensuring clear and effective messaging.
  • Prepare presentations, reports, and other materials using Microsoft PowerPoint and Excel for internal and external meetings.
  • Coordinate facility operations and procedures to ensure efficiency, including shipping management and building maintenance coordination.
  • All other office duties as assigned.
Requirements
  • A minimum of three (3) years of proven experience as an office manager, with a strong understanding of office operations and administrative support.
  • Excellent organizational skills with a keen attention to detail, capable of managing multiple tasks and priorities effectively.
  • Proficiency in Microsoft Office Suite, particularly PowerPoint, Outlook, and Excel, with the ability to create professional presentations and reports.
  • Strong communication and interpersonal skills to interact effectively with executives, employees, and visitors.
  • Experience in managing onboarding and offboarding processes, demonstrating an understanding of HR practices.
  • BASIC understanding of accounting or budget management is a plus.
  • Ability to work independently and collaboratively within a team environment.
  • Associate's degree preferred.

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