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Administrative Coordinator

2 months ago

Columbus, Ohio, United States Ohio State University Wexner Medical Center Full time
{"title": "Administrative Assistant", "description": "Job Summary

We are seeking an experienced Administrative Assistant to join our team at the Ohio State University Wexner Medical Center. The successful candidate will provide administrative support to assigned faculty, administrators, and programs in support of patient care, academic, and research missions.

Key Responsibilities
  • Manage and oversee administrative functions of the clinical operations for the Division of Cardiovascular Medicine within the Department of Internal Medicine.
  • Implement processes, workflows, policies, and procedures to ensure efficiency, transparency, and compliance.
  • Function as liaison between Division, Central Scheduling, IHIS, Cadence team, third-party vendors, and division access leadership.
  • Ensure required and appropriate levels of provider coverage for inpatient service, procedural, and outpatient clinics, as well as special CVM programs.
  • Maintain accurate provider schedules and manage clinic schedule changes.
  • Coordinate and maintain appointment calendars.
  • Schedule and coordinate meetings, conferences, educational programs, and special events, including logistics.
  • Attend and record minutes of meetings.
  • Transcribe and distribute meeting records.
  • Make national and international travel and lodging arrangements.
  • Collect receipts, prepare requests for, and track reimbursement of expenses.
  • Draft and prepare correspondence.
  • Prepare reports, tables, and slides for presentations.
  • Assist faculty with preparation of credentialing and promotion documents.
  • Update CV and track CME documentation.
  • Complete project work as assigned by Division Administrator or Administrative Manager.
Requirements
  • Per CCS Specifications, six months experience using computers to generate a variety of materials ranging from basic to complex.
  • Six months experience in office practices and procedures.
  • Six months experience in customer service.
  • Successful completion of a background check.
  • Selected candidate may be asked to complete a re-employment physical including a drug screen.
", "lang_code": "en-US"}