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Administrative Coordinator

2 months ago

Columbus, Ohio, United States Turner Construction Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Turner Construction. As an Administrative Coordinator, you will provide administrative support to our construction site project-based team, ensuring the smooth operation of daily administrative tasks and projects.

Key Responsibilities
  • Administrative Support: Provide professional customer service and positive interactions while providing administrative services to the construction site project-based team.
  • Document Management: Process day-to-day administrative items, including mail, overnight mailings, photocopying, filing, sending faxes, and updating phone lists.
  • Expense Reporting: Process expense reports for Project Executives and/or Managers.
  • Project Coordination: Set up and administer project-specific tools and materials, such as project calendars, conference rooms, and parking/access cards.
  • Communication: Prepare written correspondence for project staff, including memos, emails, presentations, and other project-specific documents.
  • Meeting Coordination: Organize project-related meetings, assist with meetings, and record, transcribe, and distribute meeting minutes.
  • General Office Support: Assist with general office inquiries from staff, clients, customers, and others, and provide proactive escalation as needed.
  • Company Culture: Embrace company culture, values, and Diversity, Equity, & Inclusion (DE&I) activities.
  • Protocols and Procedures: Establish and maintain protocols for project site visitors in collaboration with the Project Manager.
  • Continuous Improvement: Contribute new ideas for continuous improvement and effectiveness of the Administrative Services (AS) team within the project and share recommendations with the overall job family.
Qualifications
  • Education: High School Diploma or GED and a minimum of 1 year of relevant administrative assistant experience in construction or a related industry.
  • Skills: High degree of detail, accuracy, and organizational skills; ability to maintain confidential information; and proficiency in computer and data entry skills, Microsoft suite of applications, and collaborative meeting platforms.
  • Personal Qualities: Approachable, proactive, positive, and professional attitude; excellent verbal communication and written business communication skills; and ability to conduct research and proofread.