Office Services Coordinator

1 week ago

New York, New York, United States Hired by Matrix Full time
Key Responsibilities:

As a Receptionist/Office Services Floater with Hired by Matrix, you will be responsible for providing exceptional customer service to clients and guests, ensuring a seamless and professional experience. Your duties will include:

  • Greeting and directing clients and guests, ensuring a warm and welcoming atmosphere.
  • Managing multiple conference room and guest space calendars, coordinating with meeting organizers and administrative staff.
  • Registering guests and clients with the building security system, maintaining accurate records.
  • Preparing and cleaning up catering for client meetings, ensuring a high level of quality and presentation.
  • Coordinating with administrative staff and premises department to maintain the appearance of the reception area, conference rooms, pantries, and restrooms.
  • Completing special projects for management as needed, demonstrating flexibility and adaptability.
  • Ordering and stocking office supplies, maintaining accurate inventory and par levels.
  • Assisting with copy room organization and toner supply program, ensuring efficient operations.
  • Cross-training at Reception and providing backup phone support, demonstrating a team-oriented approach.


Requirements:

To succeed in this role, you will need:

  • A Bachelor's degree with 1-2 years of related experience, demonstrating a strong foundation in administrative support.
  • Strong knowledge of MS Office, including Outlook, Word, Excel, and PowerPoint, ensuring proficiency in a range of software applications.
  • Excellent communication and collaboration skills, with the ability to effectively interact with diverse personalities in all levels of management, outside vendors, and clients.
  • Strong customer service skills, with a focus on providing exceptional service and support.
  • Good interpersonal, organizational, communication, and problem-solving skills, with the ability to work independently and as part of a team.


About Us:

Hired by Matrix is a leading advisory services organization, dedicated to improving the lives of our candidates through exciting job opportunities and career advancement. We offer competitive salaries, benefits after 60 days, and a 401k option with a company match after one year. As an Equal Opportunity Employer and certified Woman-Owned Business Enterprise and Woman-Owned Small Business, we are committed to diversity and inclusion in all aspects of our business.

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