Administrative Coordinator for Senior Living Facility

1 week ago


Glendale, California, United States Glen Park Senior Living Full time
Job Overview

Full-Time Administrative Coordinator for Glen Park Senior Living

We are seeking a dedicated Full-Time Administrative Coordinator to oversee our front desk operations and provide essential administrative support within our Assisted Living Facility. As the first point of contact for families and visitors, you will play a crucial role in coordinating various services and ensuring a welcoming environment.

Your responsibilities will include managing front-desk activities, greeting guests, and facilitating tours of our community. You will handle incoming communications, including phone calls and correspondence, while maintaining a tidy and organized reception area. A successful candidate will possess a friendly demeanor and a strong commitment to customer service, particularly when interacting with seniors.

In this role, you will need to effectively manage emergencies and streamline office processes. Strong multitasking abilities and stress management skills are essential, as this position may require flexibility in scheduling. Ultimately, your goal will be to ensure that the front desk operates smoothly and that all administrative tasks are completed to the highest standards.

Key Responsibilities

  • Welcome and assist guests upon their arrival
  • Direct visitors to the appropriate personnel and facilitate tours of the facility
  • Manage incoming phone calls and route them accordingly
  • Keep the reception area organized and well-stocked with necessary materials
  • Provide accurate information to visitors in person and via phone/email
  • Sort and distribute incoming mail and deliveries
  • Maintain security protocols at the reception desk
  • Order and manage front office supplies
  • Schedule meetings and maintain calendars
  • Coordinate travel arrangements and prepare necessary documentation
  • Keep track of office expenses and maintain records
  • Perform additional clerical tasks as needed

Required Skills

  • Proven experience as a Receptionist or in a similar administrative role
  • Proficiency in Microsoft Office Suite
  • Experience with office equipment such as fax machines and printers
  • Professional demeanor and appearance
  • Strong written and verbal communication skills
  • Resourceful and proactive problem-solving abilities
  • Excellent organizational and time-management skills
  • Customer service-oriented attitude

Job Type: Full-time

Benefits:

  • Dental and health insurance
  • Paid time off
  • Professional development opportunities
  • Vision insurance

Work Location: In-person



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