Event Coordination Specialist

2 weeks ago


Duluth, Minnesota, United States Embassy Suites AtlantaSugarloaf, GA Full time
Position Overview

Embassy Suites Atlanta/Sugarloaf, GA is dedicated to establishing itself as a leader in the hospitality sector, recognized for exceptional service excellence. Our mission is to cultivate a workplace culture filled with enthusiastic and committed team members who provide outstanding service and value to our clientele. We seek individuals who are genuinely passionate about the hospitality field and are motivated to advance their careers within our organization. Many of our current leaders have risen through the ranks.

As a crucial member of our staff, you will significantly contribute to enhancing the company’s atmosphere and service offerings. In exchange, you will be presented with numerous opportunities for professional development.

Key Responsibilities:
  • Engaging with guests and clients regarding meetings, events, and group reservations
  • Managing incoming business inquiries as directed
  • Supporting in-house groups and meetings from the sales department
  • Overseeing billing processes for groups and events
  • Documenting meetings and events in Banquet Event Orders (BEOs) and Group Resumes
  • Facilitating communication between the sales department and operational teams
  • Completing assigned sales reports punctually
  • Organizing and maintaining sales documentation
  • Requesting necessary supplies and forms for the office
  • Recording minutes for sales department meetings
  • Assisting in the preparation of weekly packets containing event schedules and sales summaries
  • Inputting details of special events, citywide conventions, etc., into the system
  • Coordinating materials for sales blitzes and promotional distribution
  • Managing group reservations, rooming lists, and bookings
  • Assisting with trade shows, wedding exhibitions, and bridal fairs
  • Handling sales correspondence and following up on inquiries
  • Performing additional duties as assigned
Qualifications:
  • High school diploma or GED is required
  • 1-3 years of administrative experience is necessary
  • Strong attention to detail and organizational skills are crucial
  • Prior experience in hospitality and sales is essential
  • Familiarity with Delphi and OnQ R&I is preferred
  • Excellent verbal and written communication abilities
  • Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and POS systems
  • Willingness to work various shifts, including nights, weekends, and holidays
Our organization is committed to providing equal employment opportunities and prohibits discrimination based on various factors. We believe in fairness and inclusivity in all aspects of employment within our company.

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