Lead Planner for Corporate Events

2 weeks ago


Duluth, Minnesota, United States Fladger Associates Full time

Position Overview:

Fladger Associates is seeking a dedicated professional to join our Congress & Meeting Management (CMM) team as an Internal Meetings Manager. This role is pivotal in orchestrating exceptional internal meetings for our Human Pharma + Animal Health division.

Key Responsibilities:

  • Oversee the planning and execution of internal meetings, ensuring alignment with the Company’s strategic objectives.
  • Drive engagement and enhance attendee experience while maintaining cost efficiency.
  • Collaborate with various departments, including Compliance, IT, and Finance, to ensure seamless coordination and adherence to internal protocols.
  • Implement best practices for meeting management based on thorough analysis of previous meeting outcomes.
  • Serve as the primary contact for assigned Tier 1 and 2 meetings, ensuring effective communication between internal stakeholders and external vendors.
  • Maintain compliance with all relevant regulations and company policies throughout the meeting planning process.
  • Foster a culture of continuous improvement by sharing insights and strategies with the CMM team.
  • Engage with on-site support teams to guarantee smooth operations during meetings.
  • Utilize knowledge of venue capabilities and technology to enhance meeting effectiveness.
  • Manage large-scale meeting budgets, identifying innovative solutions for cost savings.
  • Adapt to evolving business needs and provide rapid solutions to challenges that arise.

Qualifications:

  • A Bachelor’s degree from an accredited institution is required.
  • Minimum of seven years of experience in managing internal meetings.
  • Proven track record in planning large-scale events with 200+ participants.
  • Familiarity with virtual meeting technologies and platforms.
  • Experience in leading cross-functional project teams and negotiating with external partners.
  • Strong skills in problem-solving, negotiation, and conflict resolution.
  • Exceptional organizational and communication abilities.
  • Willingness to travel as needed.

This position plays a crucial role in realizing the vision of the CMM team for internal meetings, contributing to the overall success of Fladger Associates.



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