Payroll Specialist/HR Coordinator

4 weeks ago


Philadelphia, Pennsylvania, United States Brandywine Realty Trust Full time
Job Summary

Brandywine Realty Trust is seeking a highly skilled Payroll Specialist/HR Coordinator to join our team. As a key member of our HR department, you will be responsible for handling all aspects of payroll, including processing regular and off-cycle payroll, managing payroll data, and ensuring compliance with company policies and legal requirements.

This is a unique opportunity to work with a dynamic and growing company that values its employees and is committed to fostering a positive work environment. If you have a strong background in payroll administration and a general understanding of the Human Resources function, we encourage you to apply.

Key Responsibilities
  • Process regular and off-cycle payroll, ensuring accuracy and compliance with company policies and legal requirements.
  • Manage payroll data, including new hires, terminations, promotions, and other changes.
  • Perform account reconciliations, timely resolution of payroll discrepancies, and address employee payroll inquiries.
  • Maintain and update payroll records and ensure timely and accurate tax filings.
  • Ensure accurate dissemination of information to 3rd party vendors, such as 401(k) contributions, ESPP deductions, etc.
  • Oversee all aspects of system administration for payroll system (including payroll, time & attendance, tax compliance, and reporting) and serve as primary contact with vendor.
  • Prepare and post all payroll-related journal entries.
  • Ensure compliance with federal, state, and local employment laws and regulations.
  • Prepare and submit required reports to external auditors, government agencies and internal stakeholders.
Additional Responsibilities
  • Recruitment & Talent Acquisition Support: Assist in recruiting efforts by posting open positions, processing requisition paperwork, and scheduling interviews.
  • Employee Relations: Address employee concerns and resolve issues in a timely and effective manner.
  • Performance Management: Support performance management processes, including performance reviews and disciplinary actions.
  • HR Administration: Maintain employee records, prepare internal HR forms, update HR databases, and assist in the preparation of HR reports.
  • HR Projects and Initiatives: Participate in ad hoc projects, including policy development, employee engagement activities, learning & development, and reporting.
  • General Administration: Process department invoices, assist in execution of semi-annual Foundations orientation program, assist with ad hoc assignments as needed.
  • Other duties as assigned.
Requirements
  • Education: Bachelor's degree in Human Resources, Business Administration, or related field preferred.
  • Experience: Minimum 2-4 years of payroll administration and a general understanding of the Human Resources function.
  • Skills: Proficiency in ADP Workforce Now required, thorough understanding of payroll processes, tax regulations, and employment laws, high attention to detail and accuracy, ability to regularly handle confidential information, mid-to-advanced skills in Microsoft Office suite – specifically Excel, strong organizational and time management skills, track record of building strong relationships across all levels of an organization, attention to quality in all aspects of position responsibilities.
  • Certifications: PHR or SHRM-CP or payroll-based certification a plus.

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