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Senior Executive Assistant to SEVP
2 months ago
The Senior Executive Assistant plays a crucial role in organizing, prioritizing, and executing various tasks efficiently. This individual should excel in fostering and sustaining robust relationships both within the organization and with external partners. The ideal candidate is approachable, respectful, and adept with modern technology, including virtual meeting platforms and scheduling systems. Given the culture of ownership and accountability at Perkins Management Services Company, this person should confidently take the initiative when faced with administrative challenges.
Key Responsibilities:
- Manage the executive's calendar and appointment scheduling, collaborating closely to optimize time management.
- Participate in special projects, committees, or act as a representative for the department.
- Handle incoming mail and emails as necessary, ensuring timely responses.
- Maintain an organized electronic and physical filing system.
- Oversee the travel budget, arranging all executive travel logistics, including air travel, ground transportation, and accommodations, while ensuring meticulous communication of these arrangements.
- Prepare reports, presentations, memos, and meeting notes with attention to detail.
- Occasionally assist with personal errands for the Executive Team as required.
Qualifications:
Required:
- Bachelor's Degree in Communications or 3-5 years of relevant experience as an Assistant.
- Strong verbal and written communication skills, capable of drafting professional documents.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), email platforms, and familiarity with virtual meeting tools such as Zoom or Microsoft Teams.
- Commitment to ongoing professional development and learning new tools and technologies as needed.
- Expertise in organizing and coordinating events, meetings, and conferences.
Preferred:
- Certification as a Certified Administrative Professional (CAP).
- Microsoft Office certifications.
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