Senior Executive Coordinator

1 week ago

Ann Arbor, Michigan, United States Rydberg Technologies Full time
Job Overview

Rydberg Technologies, a pioneering entity in the quantum technologies sector, is seeking a meticulous and proactive Senior Executive Coordinator to provide essential support to our executive leadership.

This role presents a unique opportunity for professional development and the possibility of evolving into a permanent position.


Position Summary:

The Senior Executive Coordinator will deliver comprehensive administrative assistance, ensuring the seamless operation of the executive's daily activities.

The ideal candidate will possess exceptional organizational skills, outstanding communication abilities, and the capacity to juggle multiple tasks efficiently in a dynamic environment.

Resourcefulness, reliability, and a strong command of technology are essential traits for success in this role.


Key Responsibilities:

Administrative Duties:
  • Oversee the executive's calendar, coordinating meetings, appointments, and travel logistics.
  • Draft and refine emails, reports, presentations, and other necessary documents.
  • Manage incoming and outgoing communications, ensuring prompt and appropriate responses.
  • Organize meeting logistics, prepare agendas, and document minutes as required.
  • Assist in the preparation of reports and materials for stakeholder meetings and presentations.

Project Coordination:
  • Monitor and manage critical projects, ensuring adherence to deadlines.
  • Support the executive with project coordination, liaising with internal teams and external partners.
  • Conduct research and compile relevant information to aid in strategic decision-making.

Communication and Relationship Management:
  • Act as a liaison between the executive and internal/external stakeholders.
  • Facilitate effective communication between the executive and staff members.
  • Foster strong relationships with employees, partners, clients, and board members.

Operational Support:
  • Provide operational assistance as needed, ensuring the smooth execution of ongoing projects.
  • Follow up on key initiatives, ensuring alignment among program personnel.
  • Assist in daily operations and personnel management tasks when necessary.

Cross-Departmental Collaboration:
  • Work collaboratively with HR, IT, Accounting, Legal, and Technical teams to resolve issues and enhance processes.
  • Support in addressing cross-departmental challenges, ensuring alignment with executive objectives.

Technology Proficiency:
  • Utilize software and information systems to streamline operations and improve productivity.
  • Quickly adapt to new software tools and systems to support executive functions.

Contract Management:
  • Assist in managing government contracts, ensuring compliance with relevant regulations.
  • Provide hands-on support in the preparation and submission of proposals and reports.

Confidentiality:
  • Handle sensitive information with utmost discretion.
  • Manage special projects that may involve confidential data.

Travel and Event Planning:
  • Coordinate domestic and international travel arrangements, including itineraries and accommodations.
  • Plan and organize events, meetings, and conferences as required.

Qualifications:
Education:

Bachelor's degree is required.


Experience:

Minimum of 3 years in an executive support role or similar capacity; a technical background in physics or engineering is advantageous.

Demonstrated ability to manage complex schedules and communications effectively.


Skills:
  • Exceptional organizational and time management capabilities.
  • Strong written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and other relevant software.
  • Familiarity with government contract accounting is highly desirable.
  • Ability to work independently and anticipate needs.
  • Competence in problem-solving and communication across various departments.
  • Expertise in office administration and operational support.
  • Adept at learning new software and information systems quickly.
  • Fluency in English is required; proficiency in German is a plus.

Attributes:
  • Professional demeanor and a positive attitude.
  • Strong attention to detail and problem-solving skills.
  • Ability to adapt to a fast-paced environment and shifting priorities.
  • Willingness to manage operations and personnel as needed.

Why Consider This Role?

This part-time position offers the potential for growth into a full-time role based on performance and organizational needs.

Join a forward-thinking company at the forefront of quantum technology innovation.


Application Process:

Interested candidates should submit a resume and cover letter detailing their qualifications and experience.

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