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Senior Executive Coordinator

2 months ago

Houston, Texas, United States Dagen Full time

Dagen Personnel is in search of a skilled and meticulous Executive Assistant to deliver extensive support to the Head of a Department within a Private Equity Firm.

The ideal candidate will be instrumental in orchestrating executive functions and overseeing daily operations. As the Executive Assistant, your role will be crucial in ensuring the seamless operation of the executive office while upholding the highest standards of confidentiality regarding sensitive information. This position calls for a proactive individual capable of juggling multiple responsibilities, anticipating the needs of the department head, and providing exceptional administrative support.

Key Responsibilities:

  • Facilitate both onsite and offsite meetings, which includes organizing transportation, selecting appropriate venues, and liaising with participants, including staff and external clients.
  • Oversee and manage several active calendars to ensure effective scheduling and time management for the Partner.
  • Deliver essential executive-level assistance by crafting and refining presentations, spreadsheets, and various documents.
  • Arrange and coordinate domestic travel, including itinerary creation.
  • Maintain the highest level of discretion and confidentiality regarding all information and data handled within the executive office.
  • Welcome visitors and assess appropriate access to specific personnel.
  • Foster and sustain positive working relationships with both internal and external stakeholders, including clients, partners, and board members.
  • Proactively identify potential challenges and devise solutions to issues that may arise in the executive's daily operations.

Qualifications:

  • A minimum of 5 years' experience supporting C-level executives.
  • Exceptional written communication abilities.
  • Proficiency in the MS Office suite, including Outlook, Word, Excel, PowerPoint, and Teams.
  • Experience with OneNote.
  • Strong attention to detail and accuracy.
  • Self-motivated with the capability to work independently.
  • Proactive and assertive, with the ability to take initiative when required.
  • Highly organized, capable of managing multiple projects in a dynamic environment with changing priorities.