Senior Billing Coordinator
2 weeks ago
We are seeking a highly skilled Senior Billing Coordinator to join our team at Sound Search Solutions, LLC. This is a direct hire opportunity with a hybrid schedule (3 days onsite). The successful candidate will be responsible for compiling, managing, and executing attorney billing.
The ideal candidate will have a minimum of 3 to 5 years of billing experience, with a strong background in legal billing. They will be responsible for interfacing with attorneys, secretaries, clients, and staff regarding billing matters, as well as compiling, analyzing, and processing a high volume of attorney bills to clients on a monthly basis.
The Senior Billing Coordinator will also be responsible for reviewing and editing pre-bills in response to attorney and secretary requests, applying retainer/on-account funds as directed by attorney and as per Firm policy, and processing write-offs according to Firm guidelines and policy.
Key Responsibilities:
- Interface with attorneys, secretaries, clients, and staff regarding billing matters
- Compile, analyze, and process a high volume of attorney bills to clients on a monthly basis
- Review and edit pre-bills in response to attorney and secretary requests
- Apply retainer/on-account funds as directed by attorney and as per Firm policy
- Process write-offs according to Firm guidelines and policy
- Execute complex bills, such as multiple discounts by matter, split party billing, and preparation of electronic bills, in a timely manner
- Submit invoices electronically, assisting with bill resolution as required
- Review billing supporting documentation for accuracy
- Research and verify descriptions, amounts, rates, client/matter data, and client billing requirements and make appropriate corrections
- Create billing schedules and various billing analyses as required
- Effectively interact and communicate with attorneys, secretaries, and clients providing accurate information and timely responses to inquiries and completion of assignments
- Distribute monthly partner reports
- Regularly review and update comments for reports distributed to the Finance Committee and Partners
- Attend Partner meetings and weekly management meetings to review unbilled matter comments, matter on-accounts, and e-billing issues
- Work cooperatively with Collections staff and assist with accounts receivable issues to minimize credit balances
- Mentor and train new Billing Coordinators as directed
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