Corporate Legal Support Specialist

3 weeks ago

Culver City, California, United States Sony Pictures Full time

We are seeking a highly skilled and experienced Corporate Legal Support Specialist to join our team at Sony Pictures Entertainment. This is an exciting opportunity to support the EVP / Deputy General Counsel and up to three supporting attorneys in the Corporate Legal group.

Responsibilities

  • Prioritize and facilitate meetings, action items, and tasks for executives supported, often in coordination with other senior-level executives' priorities and calendars.
  • Schedule and prepare for meetings, including conference room reservation and prep, agendas, calendar invites, and distribution of pertinent related documents.
  • Create, revise, and redline documents, including complex Word, Excel, and Adobe Acrobat files with a mastery of advanced usage, and word processing extensive handwritten comments and changes quickly and accurately.
  • Utilize various cloud-based applications for specific tasks such as gathering electronic signatures, accessing corporate databases, etc.
  • Manage documents and facilitate the flow of information between different departments and key stakeholders (verbal and written), with attention to time-sensitive follow-ups.
  • Manage records storage, both digital and paper, including coordination with other staff regarding shared files.
  • Arrange travel, offsite meeting planning, and all aspects of team meetings/events.
  • Process related expense reports on a timely basis.
  • Keep EVP apprised of staff matters.
  • Handle phone coverage and manage executive office area including in-person visitors.
  • Maintain a relationship with and knowledge of other legal groups and of support departments such as IT, copy services, facilities, mailroom, etc.
  • Other general administrative duties (updating databases, creating and maintaining organizational distribution lists, managing subscriptions, ordering office supplies, processing mail, copying, filing, etc.).
  • Miscellaneous duties as required.

Qualifications

  • Minimum 5+ years of experience in an executive assistant-type capacity with a large corporation or law firm.
  • Execute in a dynamic, fast-paced environment and multitask with ease, while maintaining in strictest confidence and handling with discretion all matters handled by department.
  • Take initiative, prioritize changing workload effectively, and maintain a solutions-oriented mindset.
  • Demonstrate critical thinking skills, proactively identify issues, and make timely decisions.
  • Meet the differing needs of different managers, recognizing that each requires unique support.
  • Effectively collaborate with all levels of the organization and contribute beyond your range of responsibilities when necessary.
  • Work efficiently while maintaining attention to detail and delivering accurate work product.
  • Exercise professionalism and instill trust.
  • Excellent communication, interpersonal, and organizational skills.
  • Proficient computer skills, specifically MS 365 Product Suite and Adobe Acrobat.

The anticipated base salary for this position is $65,000-$85,000. This role may also qualify for annual incentive and/or comprehensive benefits. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position.

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics.

We will consider qualified applicants with arrest or conviction records in accordance with applicable law.

To be considered for this role, please submit your application with a cover letter and resume. We look forward to hearing from you.

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