Financial Operations Assistant

1 week ago


Nokomis, Florida, United States Scanco Full time
Job Overview

Salary: $45,000

Position: Accounting Assistant

Location: Florida, Hybrid (In Office 2 days per week)

Department: Finance

Reports to: Corporate Controller

Employment Type: Full Time, Non-Exempt

Position Summary

We are looking for a meticulous and organized Accounting Assistant to support our finance operations. This role is responsible for managing daily administrative tasks within the Accounting department. The selected candidate will collaborate closely with the Finance team to perform bookkeeping and data entry tasks using Sage 100, which is transitioning to Acumatica. Strong communication skills and proficiency with remote working tools are essential, as the supervisor operates remotely.

Key ResponsibilitiesAccounts Receivable
  • Manage and process transactions, including invoicing, billing, and collections using Sage 100 and Acumatica.
  • Monitor outstanding accounts receivable balances to ensure timely payments.
  • Reconcile accounts and prepare monthly statements.
  • Address customer inquiries regarding invoices, payments, and account balances.
  • Assist in generating aging reports and account analyses.
  • Coordinate with Sales to resolve any billing discrepancies.
  • Prepare and process bank deposits, recording cash receipts and transfers.
  • Support month-end and year-end closing activities.
  • Assist finance teams with audits and financial reporting as necessary.
Accounts Payable
  • Manage accounts payable processes using Sage 100 and Acumatica.
  • Ensure timely and accurate payment of invoices through various payment methods.
  • Reconcile vendor statements and resolve discrepancies promptly.
  • Maintain accurate records of all accounts payable transactions.
  • Prepare and execute payment runs, ensuring all approvals are secured.
  • Monitor accounts to ensure compliance with payment terms.
  • Assist in preparing accounts payable aging reports and analyses.
  • Collaborate with vendors and internal departments to address invoice and payment queries.
Accounting Support
  • Collaborate with the team on the transition to Acumatica, including:
    • Participating in Acumatica training sessions.
    • Assisting with data conversions.
  • Provide administrative support to the Accounting Department as required.
Qualifications

Education: Bachelor's degree in accounting or an Associate's degree with relevant experience preferred.

Experience: Minimum of 1-2 years in an accounting role; experience with Sage is required, and Acumatica experience is a plus.

Skills: Proficiency in Sage 100, Acumatica, or similar accounting software; strong understanding of accounting principles including accounts payable, accounts receivable, and general ledger practices; proficiency in Microsoft Office Suite and remote working tools such as Teams; excellent verbal and written communication skills; ability to work independently and maintain confidentiality.

Work Environment

This position primarily operates in an office environment with occasional travel required for events and meetings. Reliable transportation is necessary. The role involves prolonged periods of sitting at a desk and working on a computer, as well as the ability to lift up to 20 pounds.

Company Overview

Since 1989, Scanco has been a leading provider of supply chain automation software and services. We focus on innovative warehouse management solutions with a technology-driven approach, delivering unparalleled efficiency and visibility for distribution and manufacturing companies globally. Our software is designed to adapt to our customers' evolving business needs, providing fully integrated automation solutions tailored to their ERP systems.

Equal Opportunity Employer

Scanco Software, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not discriminate based on race, religion, sex, age, color, national origin, disability, or any other status protected by law.



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