Accounting Assistant

4 weeks ago

Nokomis, United States Scanco Full time
Job DescriptionJob DescriptionSalary: $45,000

Accounting Assistant


Location:                            Florida, Hybrid (In Office 2 days per week)

Department:                      Finance 

Reports to:                        Corporate Controller

Employment Type:           Full Time, Non-Exempt

Date Posted:                     August 7, 2024


 Job Summary


We are seeking a detail-oriented, highly organized Accounting Assistant to join our team. This role will handle all the daily administrative requests for the Accounting department.  The incombant will work closely with Finance in performing bookkeeping and data entry duties utilizing Sage 100 which is transitioning to Acumatica. The ideal candidate will possess excellent communication skills and be comfortable with remote working tools (including Teams), as the manager is fully remote. 


Key Responsibilities


Accounts Receivable

  • Process and manage transaction including invoicing, billing and collections utilizing Sage 100 and Acumatica
  • Monitor and follow up on outstanding AR balances to ensure timely payment
  • Reconcile Accounts
  • Prepare and send monthly statements
  • Handle customer inquiries regarding invoices, payments and balances
  • Assist in the preparation of aging reports and analysis of accounts
  • Coordinate with Sales to resolve billing discrepancies or disputes
  • Prepare and process bank deposits and record cash receipts and transfer to bank
  • Assist in month-end and year-end closing processes
  • Support finance teams with audits and financial reporting as needed


Accounts Payable

  • Process and manage AP utilizing Sage 100 and Acumatica
  • Ensure timely and accurate payment of invoices through check, electronic transfer, or other payment methods
  • Reconcile vendor statements and resolve any discrepancies or issues in a timely manner
  • Maintain accurate and up-to-date records of all accounts payable transactions
  • Prepare and process payment runs, ensuring all necessary approvals are obtained
  • Monitor accounts to ensure payments are up to date and within payment terms
  • Assist in the preparation of accounts payable aging reports and analysis
  • Coordinate with vendors and internal departments to resolve invoice and payment-related queries

 

Accounting Support

  • Work with team on conversion to Acumatica
    • Attend Acumatica Trainings
    • Assist With Data Conversions
  • Provide administrative support to the Accounting Department as needed


 

Qualifications


Education:          Bachelor’s degree in accounting or Associates degree and related experience preferred


Experience :        Minimum of 1-2 years experience in an Accounting role

                             Sage experience required

                             Acumatica experience a plus

                             Prior experience in a Remote or Hybrid environment highly desired

                             Experience with accounts payable and receivable, reconciliations, and general ledger entries

 

Skills :                  Proficiency in Sage 100, Acumatica or similar accounting software

                             Strong understanding of account principles and practices inc. AP, AR, general ledger

                             Proficient in Microsoft Office Suite

                             Proficient in Teams and other remote working tools

                             Excellent verbal and written communication skills

                             Ability to work independently

                             Ability to maintain confidentiality and handle sensitive information with discretion

              

Work Environment

 

This position primarily operates in an office environment with occasional travel required for events and meetings. This position must have reliable transportation.  This job requires both prolonged periods of sitting at a desk and working at a computer as well as the ability to lift up to 20 pounds.


Company Overview

 

Since 1989, Scanco has been a leading provider of supply chain automation software and services. From our inception, we have focused on innovative warehouse management solutions with a unique technology-driven approach. Our solutions deliver unequaled efficiency and visibility for distribution and manufacturing companies around the globe. From basic barcoding to the most complex distribution and manufacturing operations, Scanco software is positioned to grow with our customers ever-changing business needs. We are focused on providing top-tier, fully integrated automation solutions built specifically for your ERP solution. Today, thousands of world-class distribution and manufacturing companies have automated their facilities with cutting-edge Scanco technology.


Equal Opportunity Employer


Scanco Software, LLC is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.  We do not discriminate on the basis of race, religion, sec, age, color, national origin, disability or any other status protected by law.


 

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